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Car park software: online bookings, permits & access

Car parks: bays booked and paid online. Fill bays, not spreadsheets.

Monthly permits live on a spreadsheet, event nights back up onto the main road and the reserved bays you sold sit empty while drive-ups get turned away. We build car park systems that sell bays online, bill permits on their own and open the gate for the right plate. Then we host them and look after them.

Tell us what's slowing you down →Try the live demo →Or call0423 011 252

Looking for car park software that handles bookings, permits and the boom gate?

A car park sells the same concrete four different ways: casual drive-ups, pre-booked bays, monthly permits and event nights. Most operators run each one through something different. The gate system holds the access cards. A spreadsheet tracks who pays monthly. A parking app handles casuals. Somebody's inbox is full of receipt requests and corporate tenants asking to swap staff plates.

Wollopit builds custom car park software around your site. Bays get booked and paid online. Permits renew and bill themselves. Plates or QR codes open the gate without a card in sight. You can see how full every level is right now and how full it'll be on Saturday. We connect to the gate gear and apps you already have, replace the bits holding you back and host the lot on our own servers.

01The problems

What we hear from car park operators

Does your car park operator have these problems? Here's how we'd fix them.

Most car parks we talk to have good gear at the gate and a pile of manual work behind it. It holds together until the footy's on.

  • The problemMonthly permits on a spreadsheetWho's paid, who's on the waitlist and which card belongs to which car all live in one person's spreadsheet.
    How we fix itOnline permits with sign-up, waitlists, recurring billing and plates linked to each permit holder.
  • The problemEvent nights back up the streetCars queue at the gate paying one at a time while the game starts without them.
    How we fix itPre-sold event parking with a QR or plate on file, so booked cars roll straight through.
  • The problemAccess cards that walk offSwipe cards get lost, shared with mates or kept long after the permit's cancelled.
    How we fix itPlate recognition or QR access tied to live permits. Cancel the permit and the access goes with it.
  • The problemReserved bays sitting emptyA booked bay stays empty all morning while drive-ups get told you're full.
    How we fix itBooking windows, no-show rules and automatic release of unused bays back to casual sale.
  • The problemChasing permit feesMonthly parkers pay late, pay the wrong amount or forget entirely and nobody notices for weeks.
    How we fix itAutomatic card or direct debit billing with failed-payment retries and access paused after a grace period.
  • The problemNobody knows how full it isStaff walk the levels to count cars and the website says 'spaces available' no matter what.
    How we fix itLive occupancy by level and zone from your gate counts, shown on your website, signs and a dashboard.
  • The problemCorporate tenants run by emailA business leases twenty bays and emails every time a staff member starts, leaves or buys a new car.
    How we fix itA corporate portal where tenants manage their own staff, plates and bay allocations, billed on one monthly invoice.
  • The problemPricing changed by handEarly bird, weekend and event rates get updated on the signs, the website and the parking app separately.
    How we fix itOne rate manager with scheduled pricing that pushes to your website, booking pages and pay stations.
  • The problemReceipt requests all dayParkers email for tax receipts, lost ticket help and refunds and someone answers each one by hand.
    How we fix itA customer portal with receipts, booking changes and permit details they can sort themselves.
  • The problemRevenue in five reportsGate takings, app payments, permits and event sales all land separately and month end is a jigsaw.
    How we fix itEvery income stream in one report, reconciled and sent to Xero or MYOB.
  • The problemOverstays and dodgy parkersCars stay past their time or park in permit bays and patrols scribble it on a notepad.
    How we fix itPatrol checks on a phone: scan a plate, see if it's booked or permitted and log the breach with photos.
02What we build

Solutions

What we build for car park operators. Usually all talking to each other.

Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.

01

Online bay booking

Hourly, daily and multi-day bookings with live availability, Apple Pay and Google Pay and instant confirmations.

02

Monthly permits

Sign-ups, waitlists, recurring billing, plate changes and permit renewals without a phone call.

03

Event parking

Pre-sold bays for games, concerts and shows with timed entry and QR or plate check-in.

04

Access integration

Plate recognition or QR codes linked to bookings and permits, connected to your boom gates.

05

Live occupancy

Counts by level and zone on a dashboard, your website and 'spaces available' signs.

06

Corporate accounts

Business tenants manage their own staff and plates with one invoice a month.

07

Rate manager

Early bird, casual, weekend and event pricing scheduled ahead and pushed everywhere at once.

08

Customer portal

Bookings, permits, receipts, plate changes and refunds parkers can sort out themselves.

09

Patrol and compliance app

Plate checks on a phone, breach logs with photos and overstay alerts.

10

Revenue reporting

Gates, apps, permits and events reconciled in one place and synced to Xero or MYOB.

11

SMS and email alerts

Booking reminders, permit renewals, failed payments and event night directions.

12

Multi-site dashboard

Every car park you run on one screen with occupancy, revenue and faults side by side.

13

A website that fills bays

Fast on phones, with live spaces, rates and booking, built to rank for 'parking near' your area.

03The systems

The big ones

Your whole car park, on one system.

These are the systems car park operators ask us about most. Each one works on its own and they get properly clever when they're joined up.

Bookings & events

Sell the bay before they reach the gate.

Casual, daily and event parking sold online with live availability. Booked parkers get a QR code or have their plate on file, so they drive in without stopping. Event nights get timed entry and a cap that matches your real capacity.

  • Hourly, daily and multi-day bookings
  • Live availability by zone
  • Apple Pay, Google Pay and cards
  • Event parking with timed entry
  • QR codes or plate on file
  • No-show rules and bay release
  • Booking changes and extensions
  • Promo codes and partner rates
  • Oversized vehicle and EV bays
  • Confirmation and reminder SMS

Permits & billing

Monthly parkers who pay themselves.

Permit holders sign up online, add their plates and get billed every month without anyone touching it. Failed payments retry on their own and access pauses after a grace period. The waitlist moves up when someone cancels.

  • Online permit sign-up
  • Reserved and unreserved permits
  • Card or direct debit billing
  • Failed-payment retries
  • Access paused after grace period
  • Waitlist with automatic offers
  • Plate changes by the parker
  • Pro-rata starts and cancellations
  • Invoices and receipts emailed
  • Synced to Xero or MYOB

Access & plates

The gate knows who's allowed in.

Plate recognition or QR scanning linked straight to your bookings and permits. Cancel a permit and the plate stops working. Book a bay and the gate opens on arrival. No cards to hand out, chase back or replace.

  • Number plate recognition
  • QR code entry and exit
  • Linked to live bookings and permits
  • Works with existing boom gates
  • Instant access changes
  • Visitor and contractor passes
  • Anti-passback rules
  • Entry and exit logs
  • Gate fault alerts
  • Manual override for staff

Occupancy & revenue

Know how full it is without walking the ramps.

Live occupancy for every level and zone from your gate counts and sensors. Your website and signs show real spaces. Revenue from gates, apps, permits and events comes together in one report that's ready for your accountant.

  • Live counts by level and zone
  • Spaces shown on website and signs
  • Peak times and trends
  • Forecasts for event days
  • Revenue by stream and site
  • Third-party app takings included
  • Daily reconciliation
  • Synced to Xero or MYOB
  • Multi-site comparison
  • Exportable reports

Corporate & patrols

Tenants sort themselves out. Patrols carry the facts.

Business tenants log in to manage their own staff, plates and bay allocations on one monthly invoice. Patrol staff scan plates on a phone to check bookings and permits, then log breaches with photos and times.

  • Corporate tenant portal
  • Staff and plate management
  • Bay allocations per business
  • One consolidated invoice
  • Usage reports per tenant
  • Plate checks on any phone
  • Breach logs with photos
  • Overstay alerts
  • Patrol routes and checklists
  • Incident and damage records
04How it changes

Before and after

An event night, wolloped.

Here's how a big game night could change. Every car park is different, so we map yours first.

Before

  1. Cars queue onto the road paying at the gate
  2. Staff count spaces by walking the levels
  3. Permit holders get blocked by event traffic
  4. Reserved bays sit empty while drive-ups get turned away
  5. Takings from the gate and the app get added up next week
  6. Monday morning is receipts and refunds by email

After

  1. Pre-booked cars roll straight through on their plate
  2. Live occupancy shows every level on one screen
  3. Permit plates open their own gate and their own zone
  4. No-shows get released back to drive-ups automatically
  5. Every dollar lands in one report that night
  6. Parkers grab their own receipts from the portal
05Services

Everything under one roof

Software, websites and systems for car park operators.

Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.

Custom software for car park operators

Built around how your car park operator actually runs: online bay booking, monthly permits and the admin in between, in one system you own.

Websites for car park operators

Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.

Car park operator system upgrades

Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.

Apps and portals for car park operators

Event parking and access integration: customer and staff portals that work on any phone without an app store.

Integrations and automation

We connect Skidata, Amano and Scheidt & Bachmann so information moves on its own and nobody retypes it.

Hosting, support and care

Managed hosting, updates, backups and security for your car park operator, looked after by the people who built it.

06Integrations

Connections

Plays nicely with what you already use.

We connect to the gate gear, parking apps and accounting tools you rely on. We work alongside the platforms you're happy with or replace the ones holding you back.

  • Skidata
  • Amano
  • Scheidt & Bachmann
  • Designa
  • TIBA
  • Genetec AutoVu
  • EasyPark
  • CellOPark
  • PayStay
  • Parkopedia
  • Stripe
  • Square
  • Apple Pay
  • Google Pay
  • Xero
  • MYOB
  • Twilio SMS
  • Google Maps
  • Microsoft 365
  • Google Workspace
07How we work

The process

Some people dip their toe in. We turn up in a rebreather.

We get properly below the surface of your car park operator: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.

  1. 01

    Think

    We stand at your gates on a busy day, sit with whoever handles permits and work out where cars and money are getting stuck.

  2. 02

    Archi-tech

    We plan it before writing code: your levels, zones, rates, permits, gate gear, tenants, hosting and cost.

  3. 03

    Build

    Real engineering, shown to you early and often. Usually the most painful bit first, like permits or event parking, so you get a win quickly.

  4. 04

    Look after

    We host it, maintain it and keep improving it. When a gate integration plays up you call the people who built it.

08Questions

FAQ

Things car park operators ask us.

Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.

Can it work with our existing boom gates?

Often, yes. We connect to many access systems already out there. Where that isn't possible we can add plate recognition or QR scanning alongside your gates.

Can number plates replace our access cards?

Yes. Plates get linked to live bookings and permits so the gate opens for the right car. Cancel a permit and that plate stops working straight away.

We already use a parking app for casual payments. Do we have to switch?

No. If EasyPark, CellOPark or another app is working for casuals, we build around it and pull its takings into your reporting. If it's holding you back we'll show you what replacing it would involve before anything changes.

Can monthly parkers manage their own permits?

Yes. They sign up, change plates, update cards, download receipts and cancel from a portal. You only step in when something actually needs you.

Can we run several car parks from one system?

Yes. Each site keeps its own rates, zones and gates while you see occupancy and revenue across all of them on one dashboard.

Can it show live spaces on our website?

Yes. Occupancy from your gate counts or sensors can feed your website, booking pages and 'spaces available' signs.

How much does a car park system cost?

It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.

How long does it take?

Smaller jobs like online permits or an event booking page can be quick. Bigger systems with gate integration are planned in stages so you get the first win early instead of waiting for everything at once.

Who looks after it once it's built?

We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.

We already have systems. Can you upgrade them instead of starting again?

Usually, yes. Most car park operators we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.

Contact

Got a car park operator problem? Consider it wolloped.

Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.

Call0423 011 252 Emailprojects@wollopit.com.au
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