Client briefs
Requirements captured.
Buyers agent client briefs, shortlists & inspections
Buyers agents: briefs, shortlists and inspections shared with clients. Clients see the search.
Briefs in documents, shortlists in emails and inspection notes on phones. We build client portals for buyers agents.
Looking for buyers agent client portal software?
Buyers agents run searches for clients who want to see progress. We build portals with briefs, shortlists, notes and inspection schedules.
Wollopit builds portals, listing tools, interactive maps and websites for buyers agents around how your business actually runs. We connect the property platforms you already use, replace the bits holding you back and look after the lot on our own servers, so your team can get back to deals and clients.
01The problems
What we hear from buyers agents
Does your buyers agency have these problems? Here's how we'd fix them.
Most buyers agents we talk to are juggling portals, spreadsheets and email chains for work that should run itself.
- The problemBriefs in documentsHard to update.How we fix itBrief forms clients complete.
- The problemShortlists by emailClients lose track.How we fix itShortlists in a portal.
- The problemInspection notes on phonesNotes scattered.How we fix itNotes and photos per property.
- The problemInspection schedulesPlanned by text.How we fix itSchedules shared.
- The problemClient feedbackBy phone.How we fix itFeedback on each property.
- The problemOnboardingAgreements emailed.How we fix itOnline agreements.
02What we build
Solutions
What we build for buyers agents. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Shortlists
Properties shared.
Inspection notes
Photos and thoughts.
Schedules
Inspections planned.
Feedback
Clients rate properties.
Agreements
Signed online.
03How it changes
Before and after
A Saturday of inspections, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Brief in Word
- Shortlist emailed
- Notes on phone
- Client rings
After
- Brief online
- Shortlist in portal
- Notes uploaded
- Client gives feedback
04Services
Everything under one roof
Software, websites and systems for buyers agents.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for buyers agents
Built around how your buyers agency actually runs: client briefs, shortlists and the admin in between, in one system you own.
Websites for buyers agents
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Buyers agency system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for buyers agents
Inspection notes and schedules: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect realestate.com.au, Domain and PropertyMe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your buyers agency, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- realestate.com.au
- Domain
- PropertyMe
- Console Cloud
- Xero
- DocuSign
- Stripe
- Mailchimp
- Google Maps
- Microsoft 365
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your buyers agency: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things buyers agents ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can clients see properties we've rejected?
Yes. You can share why properties were ruled out so clients understand the search.
How much does it cost?
It depends on what you need, so we quote up front once we understand your buyers agency. No surprise invoices, no lock-in and you own what we build.
Can it work with our existing property software?
Usually, yes. We connect to the platforms you rely on and build what they can't do on top. If something should go we'll explain why before anything changes.
Can clients log in and see their own information?
Yes. Owners, tenants, buyers or investors can each get their own secure portal with the documents, updates and numbers that matter to them.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most buyers agents we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a buyers agency problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.