Course booking
Course dates, locations and seats left, with online payment and joining instructions sent instantly.
Boating licence course software: bookings & online theory
Boating licence courses: theory online, practicals booked. More time on the water.
The phone rings all day with "when's your next course?", theory runs in a hired room twice a month and practicals get juggled around one boat, two instructors and the weather. We build booking, theory and practical scheduling systems for boating licence course providers that all talk to each other. Then we host them and look after them.
Looking for boat licence course booking software?
A boating licence course looks simple from the outside. A bit of theory, a couple of hours on the water and a certificate at the end. Behind it you're juggling course dates, classroom bookings, boat and jet ski availability, instructor ratios, ID checks, assessment records for the regulator and a forecast that can wipe out a whole Saturday. Most providers run it on a phone, a diary and a generic booking app that doesn't understand any of it.
Wollopit builds custom software around how your licence courses actually run. Students book and pay online, do their theory online where your state's rules allow it and pick a practical slot that matches a free boat and instructor. Blow-out days get rebooked in a few taps. PWC endorsements bundle with the boat licence. Assessment records and certificates are ready when the regulator or the student asks. We connect the tools you already use and look after the lot on our own servers.
01The problems
What we hear from boating licence course providers
Does your boating licence course provider have these problems? Here's how we'd fix them.
Most licence course providers we talk to are great on the water and buried in admin off it. Especially from October to Easter.
- The problemBookings by phoneYou're on the boat with a student when the phone rings. Again. Half the callers just want the next course date.How we fix itOnline booking with live course dates, locations and seats left. Students pay and get their joining info straight away.
- The problemTheory stuck in a classroomTheory only runs when you can get a room and fill it. Students wait weeks for the next session.How we fix itOnline theory where your state's rules allow it, with modules, quizzes and progress tracking. Classroom sessions still bookable where they're required.
- The problemPracticals juggled by handTen students, two boats and three instructors, all worked out in a diary with arrows and crossings-out.How we fix itPractical slots built from real boat and instructor availability with student ratios enforced automatically.
- The problemPWC endorsements booked separatelyStudents book the boat licence then ring back for the jet ski. Or they forget and ring you in December.How we fix itBoat and PWC combo packages with one booking, one payment and both practicals scheduled together.
- The problemWeather wipes out the weekendA strong wind warning on Friday night means thirty phone calls and texts to move everyone.How we fix itCancel a session in one tap. Every student gets an SMS with new times to choose from and rebooks themselves.
- The problemNo-shows and late cancellationsStudents don't turn up and the boat goes out half empty while others were on the waitlist.How we fix itDeposits, automatic reminders, a clear cancellation policy at checkout and waitlists that fill gaps on their own.
- The problemPaperwork everywhereID checks, declarations and assessment sheets on clipboards that get wet, lost or misfiled.How we fix itStudent details, ID and declarations collected online before the course. Instructors tick off practical tasks on a tablet.
- The problemCertificates and lodgement chased by handStudents ring weeks later asking where their certificate is or what to do next.How we fix itCertificates issued from the system with clear next steps for getting the licence through your state's licensing office.
- The problemAudit time is a scrambleThe regulator asks for records and you're digging through boxes and old emails.How we fix itEvery student, assessment, instructor and boat on record. Pull an audit-ready report in minutes.
- The problemGift vouchers not offeredPartners want to buy a licence for a birthday or Christmas and there's no way to do it online.How we fix itGift vouchers sold on your website, emailed instantly and redeemed against any course or package.
02What we build
Solutions
What we build for boating licence course providers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Online theory
Theory modules, videos and quizzes students do at home where your state's rules allow it.
Practical scheduling
Slots built from boat and instructor availability with student ratios enforced.
Licence packages
Boat licence and PWC endorsement bundled together with one booking and one payment.
Weather rebooking
Cancel a session and every student gets an SMS with new times to pick from.
Student portal
Bookings, theory progress, practical times, documents and certificates in one login.
Instructor app
Today's students, practical checklists and sign-offs on a tablet or phone on the boat.
Fleet and boat log
Which boat is where, engine hours, fuel, servicing and safety gear checks.
Group and corporate bookings
Fishing clubs, schools and work crews booked as a group with one invoice.
Gift vouchers
Sold online, emailed as a nice-looking voucher and redeemed against any course.
A website that books
Fast on phones with live course dates and built to rank for 'boat licence near me'.
03The systems
The big ones
Your whole licence school, on one system.
These are the systems licence course providers ask us about most. Each one works on its own and they get properly clever when they're joined up.
Course bookings
Students book themselves. Your phone goes quiet.
Every course date, location and package lives in one place with seats left showing live. Students pick a date, pay and get their joining instructions without a single phone call. Summer rushes fill themselves.
- Live course dates and seats left
- Boat licence and PWC packages
- Online payment and deposits
- Joining instructions sent automatically
- SMS and email reminders
- Waitlists that fill cancellations
- Group and corporate bookings
- Gift voucher redemption
- Discount codes for clubs and schools
Online theory
Theory done on the couch. Practicals ready to go.
Where your state's rules allow it, students work through theory online in their own time with videos, quizzes and progress tracking. Where classroom sessions are required we schedule them properly. Either way students turn up to the practical ready.
- Theory modules in your own words
- Videos hosted on YouTube or privately
- Quizzes with pass marks
- Progress tracking per student
- Reminders for students who stall
- Classroom sessions where required
- Live sessions over Zoom
- Theory complete before practical unlocks
Practicals & weather
Boats, instructors and students lined up. Even when the wind isn't.
Practical slots are built from what you actually have: boats, jet skis and instructors on shift. When the forecast turns, cancel the session and every student gets new times by SMS to rebook themselves.
- Slots from real boat availability
- Instructor rosters and ratios
- Boat and PWC practicals together
- One-tap weather cancellation
- Self-rebooking by SMS link
- Instructor checklists on a tablet
- Practical tasks signed off on the water
- Boat engine hours and servicing logs
Student records
Every student on record. Audit day, sorted.
ID, declarations, theory results, practical sign-offs and certificates are all stored against each student. When the regulator asks for records or a student loses their certificate you find it in seconds.
- ID and declarations collected online
- Theory results stored
- Practical assessments on record
- Certificates issued from the system
- Next steps for licence lodgement
- Instructor qualification records
- Audit-ready reports
- Secure storage on our servers
04How it changes
Before and after
A summer course rush, wolloped.
Here's how a windy Saturday could change. Every licence school is different, so we map yours first.
Before
- Phone rings nonstop while you're on the water
- Theory waits for the next classroom date
- Practicals juggled in a paper diary
- Strong wind warning means thirty calls to make
- Assessment sheets get wet in the boat
- Students ring weeks later about certificates
After
- Students book and pay online
- Theory done online where rules allow
- Practicals matched to free boats and instructors
- One tap cancels and everyone rebooks by SMS
- Tasks signed off on a tablet on board
- Certificates and next steps sent automatically
05Services
Everything under one roof
Software, websites and systems for boating licence course providers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for boating licence course providers
Built around how your boating licence course provider actually runs: course booking, online theory and the admin in between, in one system you own.
Websites for boating licence course providers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Boating licence course provider system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for boating licence course providers
Practical scheduling and licence packages: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Square and Xero so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your boating licence course provider, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Stripe
- Square
- Xero
- MYOB
- Google Workspace
- Microsoft 365
- Google Calendar
- Zoom
- YouTube
- Mailchimp
- Twilio SMS
- Canva
- Rezdy
- FareHarbor
- Moodle
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your boating licence course provider: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in on a course day, from the booking calls to the boat ramp, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your courses, packages, theory rules, boats, instructors, records, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually online bookings first so you get a win before the summer rush.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things boating licence course providers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can students do theory online?
Where your state's rules allow it, yes. Otherwise we schedule classroom sessions properly and track who has done them.
Can it handle boat licence and PWC together?
Yes. Combo packages book both with one payment and schedule both practicals so students aren't ringing back for the jet ski.
What happens when the weather turns?
You cancel the session in one tap. Every student gets an SMS with new times and rebooks themselves.
Do we have to switch from our current booking platform?
No. If Rezdy, FareHarbor or another platform is working for you we build around it. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can it keep the records our regulator needs?
Yes. Student details, theory results, practical sign-offs and certificates are stored against each student so audit reports take minutes.
How much does it cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online bookings or gift vouchers can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most boating licence course providers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a boating licence course provider problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.