Scheduling
Aircraft and instructors.
Flight school aircraft & instructor scheduling
Flight schools: aircraft, instructors and students in sync. Scheduling, logbooks and billing.
Aircraft booked on a whiteboard, instructor availability by text and logbooks on paper. We build scheduling and logbook systems for flight schools.
Looking for flight school scheduling software?
Flight training depends on aircraft, instructors and weather lining up. We build scheduling that handles all three and tracks student progress.
Wollopit builds enrolment systems, parent and student portals, booking tools and websites for flight schools around how you actually teach and run things. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend more time teaching and less time on admin.
01The problems
What we hear from flight schools
Does your flight school have these problems? Here's how we'd fix them.
Most flight schools we talk to spend their evenings on enrolment emails, invoices and spreadsheets instead of the work they love.
- The problemWhiteboard bookingsClashes.How we fix itAircraft and instructor calendar.
- The problemWeather cancellationsRebooking chaos.How we fix itFast rebooking.
- The problemLogbooks on paperProgress unclear.How we fix itDigital training records.
- The problemMaintenanceHours tracked loosely.How we fix itMaintenance due by hours.
- The problemBillingFlight hours invoiced manually.How we fix itHours billed automatically.
- The problemStudent progressHard to see.How we fix itSyllabus tracking.
02What we build
Solutions
What we build for flight schools. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Weather rebooking
Quick changes.
Training records
Progress per student.
Maintenance tracking
Due by hours.
Hour billing
Invoices from flights.
Syllabus tracking
Lessons completed.
03How it changes
Before and after
A weather day, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Whiteboard rubbed out
- Students rung one by one
- Logbook on paper
- Hours invoiced later
After
- Calendar updated
- Students notified
- Records digital
- Hours billed
04Services
Everything under one roof
Software, websites and systems for flight schools.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for flight schools
Built around how your flight school actually runs: scheduling, weather rebooking and the admin in between, in one system you own.
Websites for flight schools
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Flight school system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for flight schools
Training records and maintenance tracking: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your flight school, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Stripe
- Xero
- Zoom
- Mailchimp
- Twilio SMS
- Google Calendar
- Canva
- YouTube
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your flight school: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things flight schools ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can aircraft be grounded automatically when maintenance is due?
Yes. Aircraft can be blocked from booking when maintenance hours are reached.
How much does it cost?
It depends on what you need, so we quote up front once we understand your flight school. No surprise invoices, no lock-in and you own what we build.
Can families pay and enrol online?
Yes. Enrolments, payments, payment plans, sibling discounts and reminders can all run online without anyone chasing them.
How do you handle children's information?
Carefully. Access is restricted to the people who need it, connections are encrypted and we only collect what's actually needed, following the Australian Privacy Principles.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most flight schools we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a flight school problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.