Instructor calendars
Each instructor's hours, breaks and days off with lessons, test packages and travel time on one shared view.
Driving school software: bookings, cars & suburbs
Driving schools: every instructor's calendar full and paid. More lessons, less phone.
A team of instructors, a handful of dual-control cars, students all over town and an office phone that never stops ringing. Mum books, the student moves it by text, the instructor turns up in the wrong car and nobody's paid. We build booking, progress, fleet and pay systems for driving schools that all talk to each other, then we host them and look after them.
Looking for multi-instructor driving school software?
A driving school is a scheduling puzzle on wheels. Every lesson needs the right instructor, the right car, a pickup address that makes sense for the day and a student who actually shows up. Then there are test days, ten-lesson packs, gift vouchers from grandparents, logbook questions from parents and a fortnightly scramble to work out what every instructor is owed. Most schools hold it together with a booking app, a diary, a group chat and the office manager's memory.
Wollopit builds custom driving school software around how your school actually runs. Students and parents book online by instructor, car type and suburb and pay up front. Instructors manage their own hours and patch from their phone, log lesson notes in the car and see their earnings without asking. Cars carry their own service and rego reminders. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from driving schools
Does your driving school have these problems? Here's how we'd fix them.
Most driving schools we talk to have great instructors and a booking system that was fine with two cars. Add a few more instructors and school holidays and it starts to rattle.
- The problemThe office is on the phone all dayMum rings to book, rings back to move it, then the student texts the instructor directly and nobody tells the office.How we fix itOnline booking by instructor with live availability. Students and parents book, move and pay themselves within your rules.
- The problemInstructors zigzag across townA 9am pickup in one suburb, a 10am forty minutes away and an hour of unpaid driving in between.How we fix itBookings by service area so each instructor's day stays in their patch, with travel buffers between pickups.
- The problemThe wrong car turns upA student learning in an auto gets the manual. Or the dual-control car is booked while it's in for a service.How we fix itCar type chosen at booking, every slot tied to a real car and cars blocked out automatically for servicing.
- The problemNo-shows nobody pays forThe student forgets, the instructor sits outside the house for twenty minutes and the hour is gone.How we fix itPayment or package credit taken up front, SMS reminders the day before and your cancellation policy applied on its own.
- The problemTest day sorted by phoneThe student books their driving test then rings to see if a car and instructor are free that morning.How we fix itTest packages booked online: warm-up lesson, the car for the test and pickup, matched to the test time and centre.
- The problemProgress lives in the instructor's headA student switches instructors and the new one starts from scratch. Parents have no idea if they're nearly ready.How we fix itLesson notes and a skills checklist on the instructor's phone, shared with the student and parents after each lesson.
- The problemLogbook hours chased upStudents and parents ask for proof of lesson hours and someone digs back through the diary.How we fix itEvery completed lesson recorded with real times so lesson summaries are ready to hand over in seconds.
- The problemPackages and vouchers on a spreadsheetTen-lesson packs tracked by hand and gift vouchers from grandparents with no record of what's left.How we fix itPackages, credits and gift vouchers sold online with balances that count down as lessons are taken.
- The problemInstructor pay added up by handEvery fortnight someone tallies hours, cancellations and test packages for each instructor or contractor.How we fix itInstructor reports with hours, earnings and commission or franchise fees, ready for payroll or invoices in Xero.
- The problemFleet paperwork in a folderRego, insurance, servicing, dual-control checks and instructor accreditation dates live on the office shelf.How we fix itFleet and compliance records with service due by kms, rego and accreditation reminders and defect reports from the car.
- The problemThe school holidays rushEvery Year 11 in town wants lessons in the same fortnight and cancelled slots go empty because nobody saw them.How we fix itWaitlists that offer cancelled slots straight to the next student by SMS, first to tap gets it.
02What we build
Solutions
What we build for driving schools. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Online lesson booking
Students and parents pick lesson length, car type, suburb and instructor, then book and pay in a couple of minutes.
Service areas & pickups
Suburbs per instructor, pickup and drop-off addresses and travel buffers so days stay in one patch.
Car & fleet manager
Manual and auto cars, dual controls, service due by kms, rego and insurance reminders and defect reports.
Prepaid packages & credits
Single lessons, five and ten-lesson packs and credit balances that count down automatically.
Gift vouchers
Vouchers bought online by parents and grandparents with a code, a balance and an expiry you control.
Test day packages
Warm-up lesson, car hire for the test and pickup bundled together and matched to the test time.
Student progress & lesson notes
A skills checklist and notes logged on the instructor's phone after each lesson, carried over if the instructor changes.
Student & parent portal
Upcoming lessons, progress, receipts and lesson hours in one login, with parents paying for their kids.
Reminders & waitlists
SMS and email reminders, cancellation rules and waitlists that fill empty slots on their own.
Instructor pay & reports
Hours, earnings, commission and franchise fees per instructor, exported to Xero or MYOB.
A website that books
Hand-built, quick on mobile, with online booking and suburb pages built to rank for 'driving lessons near me'.
03The systems
The big ones
Your whole driving school, on one system.
These are the systems driving schools ask us about most. Each one works on its own and they get properly clever when they're joined up.
Instructor calendars
The right instructor, the right car, the right suburb.
Every booking checks three things before it's confirmed: is the instructor free, is the right car free and does the pickup suit the day. Students book and pay online so the office stops playing phone tag.
- Live availability per instructor
- Instructors set their own hours and patch
- Bookings by suburb and service area
- Manual or auto chosen at booking
- Each slot tied to a real car
- Travel buffers between pickups
- Paid up front or from package credit
- Self-serve reschedules within your rules
- Late cancellation fees applied automatically
- Office view of every instructor at once
Progress & logbook
Students who know exactly how close they are.
Instructors tick off skills and add a quick note in the car after each lesson. Students and parents see progress in their portal and every lesson hour is recorded properly for when the logbook questions come.
- Skills checklist from first drive to test ready
- Lesson notes from the instructor's phone
- Progress shared with students and parents
- History carries over between instructors
- Lesson hours recorded with real times
- Lesson summaries ready to hand over
- Test ready flag and suggested next lessons
- Mock test results and focus areas
- Overseas licence conversion tracks
Packages & test day
Paid up front, from first lesson to test day.
Lesson packs, gift vouchers and test day packages sold online with balances that look after themselves. Test packages lock in the warm-up lesson, the car and the pickup in one go.
- Single lessons and multi-lesson packs
- Credit balances that count down
- Gift vouchers with codes and expiry
- Parents paying for their kids
- Test packages with warm-up and car hire
- Matched to test time and centre
- Card payments through Stripe or Square
- Receipts emailed automatically
- Refunds and transfers tracked
- Takings reports by package
Instructors & fleet
Pay worked out. Cars on the road.
Instructor hours, earnings and fees add themselves up from the bookings that actually happened. Every car carries its own service, rego and defect history so nothing goes off the road by surprise.
- Hours and earnings per instructor
- Employee, contractor or franchise models
- Commission and car fees calculated
- Exports to Xero or MYOB
- Instructor accreditation expiry reminders
- Service due by kms or date
- Rego and insurance reminders
- Defect reports from the instructor's phone
- Cars blocked out while in the workshop
- Fuel and kms logged per car
04How it changes
Before and after
A school holidays rush, wolloped.
Here's how the first week of the holidays could change. Every driving school is different, so we map yours first.
Before
- The office phone rings from 7am
- Bookings written into a diary then texted to instructors
- A manual student booked into the auto
- Two no-shows on Monday and nobody's paid
- Cancelled slots sit empty all week
- Instructor pay added up by hand on Friday
After
- Students and parents book online overnight
- Each instructor's day lands in their own patch
- Car type matched at booking
- Every lesson paid up front with an SMS reminder
- Cancellations go straight to the waitlist
- Instructor reports ready with one click
05Services
Everything under one roof
Software, websites and systems for driving schools.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for driving schools
Built around how your driving school actually runs: instructor calendars, online lesson booking and the admin in between, in one system you own.
Websites for driving schools
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Driving school system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for driving schools
Service areas & pickups and car & fleet manager: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Square and Afterpay so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your driving school, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside booking platforms you're happy with or replace the ones holding you back.
- Stripe
- Square
- Afterpay
- Xero
- MYOB
- Google Calendar
- Google Maps
- Google Workspace
- Microsoft 365
- Twilio SMS
- Mailchimp
- EzLicence
- Google Business Profile
- Canva
- YouTube
- Zoom
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your driving school: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in the office, ride along on a lesson and talk to your instructors to work out where the bookings, cars and pay are tripping you up.
- 02
Archi-tech
We plan it before writing code: instructors, cars, suburbs, packages, test days, pay models, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually online booking first, so you get a win before the next school holidays.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things driving schools ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can instructors set their own availability?
Yes. Instructors manage their own hours, days off and suburbs from their phone. The office can still see and override everything.
Can it stop instructors driving all over town?
Yes. Each instructor gets a service area and bookings are offered by suburb, with travel buffers between pickups so the day stays in one patch.
Can parents pay while the student books?
Yes. Parents can have their own login, pay for lessons or packs and see upcoming lessons and progress without the student needing to pass on every detail.
Does it handle test day packages?
Yes. Students book a test package that bundles the warm-up lesson, the car for the test and pickup, matched to their test time and centre.
Can it work with contractor or franchise instructors?
Yes. We can set up pay, commission, car fees or franchise fees per instructor so everyone's reports are right without anyone adding them up by hand.
We already use a booking app or EzLicence. Do we have to switch?
No. If something is doing its job we build around it and pull it into the same calendar. If it's holding you back we'll show you what replacing it would involve before anything changes.
How much does a driving school system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online booking or lesson packages can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most driving schools we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a driving school problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.