Photo quote requests
A guided form that asks for the right photos and vehicle details, so you can quote without the drive-in.
Auto upholstery software: photo quotes & job tracking
Auto upholsterers: quote the trim from a photo. Fabrics chosen, price sent.
Customers drive across town just for a price. The swatch book went home with someone three weeks ago. A ute has sat in the yard since Tuesday and the owner is ringing for the fourth time. We build photo quoting, material selectors and job tracking for auto upholstery and trim shops. Then we host it and look after it.
Looking for auto upholstery quoting software that actually gets trim work?
Every trim job is different. A split bench in an old HQ, a torn bolster on a Hilux, a full leather retrim on a Commodore or a set of clears on a half cabin. The price swings on the vehicle, the seats, the foam and the material. So most shops end up quoting in person, juggling photos across texts and Messenger, then scribbling hide and metre counts on the back of a job card.
Wollopit builds custom software for auto upholsterers around how your shop actually works. Customers send the right photos through a simple form, pick their fabric or leather online and get a proper quote without burning an hour of your day. Every car, boat and caravan in the shop has a clear stage. Long restorations get progress photos and staged payments. We connect it to Xero or MYOB and look after the lot on our own servers, so you can stay on the machine.
01The problems
What we hear from auto upholsterers
Does your auto upholstery business have these problems? Here's how we'd fix them.
Most trim shops we talk to are flat out with good work. The time leaks out through quoting, chasing and answering the same phone call twenty times a week.
- The problemCustomers drive in just for a priceHalf your day goes on walk-ins wanting a number for a torn seat, then they never come back.How we fix itA photo quote request that asks for the right shots: each seat, the damage, the tag and the whole interior. You quote from the bench.
- The problemPhotos scattered everywherePics arrive by text, Messenger, Instagram and email. Finding the right ones when you finally sit down to quote is a job in itself.How we fix itEvery enquiry lands in one place with its photos, vehicle details and notes attached, ready to quote.
- The problemThe swatch book walks offSamples get borrowed for the weekend and never come back. Half the leather colours in the book are discontinued anyway.How we fix itAn online material selector with current fabrics, vinyls and leathers. Customers choose at home and you only lend out what's really needed.
- The problemQuotes that forget the foamYou price the leather and the labour, then remember the foam, the clips, the thread and the extra hide after the job's booked.How we fix itA trim quote builder with materials per seat type, hide and metre allowances and labour times so nothing gets left off.
- The problemCars sit with no clear statusIs the Falcon waiting on leather, on the customer or on you? Nobody's sure without walking out to the yard.How we fix itA job board showing every vehicle by stage, from booked in to waiting on stock to ready for pickup.
- The problemThe phone never stopsCustomers ring for updates because they have no idea where their car is at.How we fix itAutomatic SMS updates at each stage, plus a link where they can check progress themselves.
- The problemRestorations drag on for monthsFull interiors take ages. The customer gets nervous and you're carrying the cost of materials.How we fix itStaged restoration jobs with progress photos, milestone payments and a running list of what's done.
- The problemMarine and caravan work priced differentlyBoat clears, cushions, bimini covers and caravan lounges don't fit the car quote and get guessed every time.How we fix itSeparate quote templates for marine, caravan and commercial work with their own materials and labour rates.
- The problemJobs stall waiting on materialThe car's booked in but the leather wasn't ordered, so it sits taking up a bay.How we fix itMaterial orders raised when a quote is accepted, with supplier tracking and a hold on booking until stock lands.
- The problemDeposits chased by phoneCustom leather gets ordered on a handshake. Then the customer changes their mind.How we fix itDeposits paid online when they accept the quote, before a single hide is ordered.
- The problemSame car, starting from scratchYou did that exact model last year but the patterns, measurements and notes are long gone.How we fix itA pattern and job library by make and model, with photos, measurements and what the job actually took.
02What we build
Solutions
What we build for auto upholsterers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Trim quote builder
Seat types, panels, carpets and headlinings priced with materials, foam and labour baked in.
Material selector
Fabrics, vinyls and leathers online with colours, stitching and piping options the customer picks themselves.
Swatch loan tracking
Know which samples are out, who has them and send a nudge when they're due back.
Deposits & progress payments
Online deposits on acceptance and milestone payments for long jobs, straight into Xero or MYOB.
Job board
Every car, boat and caravan by stage on a screen in the shop or on your phone.
Customer progress updates
Automatic SMS at each stage plus progress photos for restorations and big retrims.
Marine & caravan quoting
Clears, cushions, covers, biminis and lounges with their own templates and rates.
Material ordering
Supplier orders raised from accepted quotes, with stock, offcuts and arrival dates tracked.
Online booking & drop-off
Customers book drop-off days that fit your capacity, with reminders the day before.
Pattern & job library
Patterns, measurements, photos and actual hours saved by make and model for next time.
A website that shows the work
Before and after galleries, an instant quote form and built to rank for 'car upholstery near me'.
03The systems
The big ones
Your whole trim shop, on one system.
These are the systems trim shops ask us about most. Each one works on its own and they get properly handy when they're joined up.
Photo quoting
Quote the job without the drive-in.
Customers send the right photos through a guided form, step by step. You open it at the bench, build the quote from your own price lists and send it back with a link to accept and pay the deposit.
- Guided photo steps for each seat and panel
- Make, model and year captured up front
- All enquiries in one inbox
- Seat and panel price templates
- Foam, clips and thread added automatically
- Hide and metre allowances per job
- Good, better, best material options
- Accept and pay deposit online
- Follow-up reminders on open quotes
Material selector
Customers pick the leather at home.
Your current range of fabrics, vinyls and leathers online with colours, stitch and piping options. Customers choose before they come in and the choice lands straight on the quote. The swatch book stays in the shop.
- Fabrics, vinyls and leathers by range
- Colour, stitching and piping options
- Discontinued colours hidden in one click
- Price tier shown per material
- Choice flows straight to the quote
- Request a physical sample if needed
- Swatch loans tracked with return reminders
- Marine-grade materials flagged
Job tracking
Every car in the shop, one glance.
A job board that shows where every vehicle, boat and caravan job is up to. Move a job to the next stage and the customer gets a text, so the phone finally goes quiet.
- Stages from booked in to ready
- Waiting on stock and waiting on customer
- Bay and yard spots shown
- Automatic SMS at each stage
- Customer progress link with photos
- Ready-for-pickup texts with balance owing
- Hours logged per job
- Works on a shop TV or your phone
Restorations & payments
Long jobs that stay on track and paid.
Full interiors and restorations broken into stages with progress photos and milestone payments. The customer sees steady progress and you're not carrying the cost of materials for months.
- Restoration jobs split into stages
- Milestone payments by card or transfer
- Progress photos sent to the customer
- Running list of what's done
- Material costs tracked against quote
- Variations approved online
- Invoices into Xero or MYOB
- Pattern and job notes saved for next time
04How it changes
Before and after
A seat retrim, wolloped.
Here's how a simple seat retrim could change. Every shop is different, so we map yours first.
Before
- Customer drives in just for a price
- Swatch book goes home with them for a week
- Quote scribbled on a job card, foam forgotten
- Car booked in before the leather's ordered
- Customer rings three times for an update
After
- Customer uploads photos from the driveway
- They pick the material online that night
- Quote sent with foam and labour included
- Deposit paid and leather ordered automatically
- Texts go out at each stage on their own
05Services
Everything under one roof
Software, websites and systems for auto upholsterers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for auto upholsterers
Built around how your auto upholstery business actually runs: photo quote requests, trim quote builder and the admin in between, in one system you own.
Websites for auto upholsterers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Auto upholstery business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for auto upholsterers
Material selector and swatch loan tracking: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your auto upholstery business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you already rely on and work around anything that's doing its job.
- Xero
- MYOB
- QuickBooks
- Stripe
- Square
- Tyro
- Afterpay
- Google Business Profile
- Google Calendar
- Twilio SMS
- Facebook Marketplace
- Gumtree
- Mailchimp
- Gmail
- Microsoft 365
- Australia Post
- Sendle
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your auto upholstery business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in your shop and on the phone with you, then work out where quoting and chasing is eating your day.
- 02
Archi-tech
We plan it before writing code: your quote templates, materials, job stages, payments, hosting and cost.
- 03
Build
Real engineering shown to you early and often. Usually photo quoting first, so the drive-ins stop quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something needs changing you call the people who built it.
08Questions
FAQ
Things auto upholsterers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can we really quote a retrim from photos?
For most jobs, yes. The form asks for the right shots of each seat, the damage and the vehicle details, so you get what you need to price it. If a job needs a look in person, you can flag it and book them in.
Can customers choose their own fabric or leather?
Yes. Your current range goes online with colours, stitching and piping options. Their pick lands straight on the quote and you can still send a physical sample when it matters.
Can it handle full interior restorations?
Yes. Large restoration jobs can be staged with progress payments and photo updates, so the customer stays confident and you're not carrying months of material costs.
Can we quote boats and caravans as well?
Yes. Marine clears, cushions, covers and caravan lounges get their own templates, materials and labour rates, separate from the car work.
Do we have to switch our accounting or payments?
No. We build around what works. Quotes, deposits and invoices can flow into Xero or MYOB and we work with Square, Stripe or whatever you take payments with now.
How much does it cost?
It depends on what you need, so we quote up front once we understand your shop. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like photo quoting or a job board can be quick. Bigger systems are built in stages so you get the first win early instead of waiting for everything.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most auto upholsterers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an auto upholstery business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.