Build planner by vehicle
Make, model, year and variant first. Then bars, lifts, recovery, power, storage, lighting and comms laid out like a build sheet.
4WD build planner & accessory quoting software
4WD outfitters: let them plan the build before they visit. Bars, lifts and fitting priced together.
Builds get planned over hour-long phone calls. Quotes get rebuilt every time someone swaps a bar, parts sit on back order and the workshop board is a whiteboard full of arrows. We build 4WD build planners, quoting tools and workshop systems that all talk to each other, then we host them and look after them.
Looking for a 4WD build planner and quoting system for your shop?
4WD owners love planning builds. They'll spend weeks deciding between a steel bar and an alloy one, a 2 inch lift or a 3 inch, drawers or a fridge slide. Right now most of that planning happens on the phone with you, then gets typed into a quote, then gets rebuilt when they change their mind. Meanwhile the workshop is juggling three-day touring builds around quick snorkel fits and half the parts are still on a truck somewhere.
Wollopit builds custom software for 4WD outfitters around how your shop actually runs. Customers pick their make, model and year and only see gear that fits. Parts and fitting are priced live, payload is tallied as they go and a complete quote request lands with you ready to book. Deposits, supplier orders, bay scheduling, job updates and compliance paperwork all hang off the same build. We connect the tools you already use and host the lot on our own servers.
01The problems
What we hear from 4WD outfitters
Does your 4WD outfitting business have these problems? Here's how we'd fix them.
Most 4WD shops we talk to know their gear inside out. The trouble is everything around the fitting: the phone calls, the requotes, the back orders and the paperwork.
- The problemBuilds planned over the phoneHour-long calls walking someone through bars, lifts, drawers and lighting for a ute they might not have bought yet.How we fix itAn online build planner by make, model and year. They play with it at 10pm and you get a complete request in the morning.
- The problem"Will it fit my ute?"Not every bar suits every model year, sensor setup or airbag variant. One wrong answer means a return and a cranky customer.How we fix itCompatibility rules per vehicle so only parts that genuinely fit show up, with notes on what has to go with what.
- The problemQuotes rebuilt for every changeSwap the steel bar for alloy and the whole quote gets redone by hand, fitting hours and all.How we fix itLive pricing with parts and fitting together. Every change updates the quote instantly and old versions are kept.
- The problemGVM surprisesA bar, winch, drawers, water tank and rooftop tent later the ute is over its GVM and nobody did the maths.How we fix itA running payload tally in the planner that flags when a build needs a GVM upgrade conversation.
- The problemParts on back orderSuspension kits and canopies take weeks. The customer books a fitting date and the parts aren't here.How we fix itLead times shown per part, supplier orders tracked against each build and fitting dates locked in once stock is confirmed.
- The problemThe workshop board is a whiteboardA full touring build ties up a bay for three days. Squeezing in a quick snorkel fit throws the whole week out.How we fix itWorkshop scheduling by job length, bay and fitter, so big builds and quick jobs stop tripping over each other.
- The problemDeposits chased by phoneThousands in parts ordered on a handshake, then the customer goes quiet.How we fix itDeposits paid online when the quote is accepted, with progress payments for staged and big-ticket builds.
- The problem"Is my car ready yet?"Customers ring five times a day while your fitter is halfway through a wiring loom.How we fix itAutomatic SMS updates at each stage with photos so they can watch their bar go on.
- The problemPaperwork everywhereEngineering certs, GVM paperwork, warranty registrations and wiring diagrams live in a filing cabinet and somebody's inbox.How we fix itEvery build gets its own file with certs, warranty details and photos, sent to the customer at pickup.
- The problemStaged builds forgottenThey do the bar now and the lift after Christmas. Nobody follows up and they go elsewhere for stage two.How we fix itSaved builds with staged plans and reminders when the next stage is due.
- The problemGreat builds stuck in a camera rollYour best work ends up on a fitter's phone instead of selling the next build.How we fix itA build gallery on your website by vehicle, linked to exactly what was fitted so others can start from it.
02What we build
Solutions
What we build for 4WD outfitters. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Compatibility rules
Only parts that fit that vehicle, with required add-ons and clashes flagged before they're quoted.
Fitted pricing & quotes
Parts and fitting hours priced live, package deals, quote versions and branded PDF quotes.
Payload & GVM tally
Accessory weights added up as they build, with a flag when it's time to talk GVM upgrade.
Lead times & supplier orders
Stock and lead time per part, supplier orders raised from accepted quotes and ETAs tracked per build.
Workshop & bay scheduling
Jobs booked by duration, bay and fitter, with drop-off times and multi-day builds blocked out properly.
Deposits & progress payments
Online deposits on acceptance, staged payments and balances synced to Xero or MYOB.
Customer job updates
SMS and email at each stage with photos, plus a pickup reminder when the build is done.
Build file & compliance docs
Certs, GVM paperwork, warranty registrations, serial numbers and wiring notes kept with every vehicle.
Staged builds & follow-ups
Saved builds customers can come back to, with reminders when stage two is due.
Build gallery
Finished builds on your website by make and model, each linked to the parts list.
Online accessory shop
Smaller gear, recovery kits and gift cards with click and collect or delivery and buy now pay later.
A website that gets found
Fast on phones and built to rank for "4WD accessories near me" and your area.
03The systems
The big ones
Your whole 4WD shop, on one system.
These are the systems 4WD outfitters ask us about most. Each one works on its own and they get properly clever when they're joined up.
Build planner
They plan the build. You get a quote request that's ready to go.
Customers choose their vehicle and build it up piece by piece from the gear you actually stock. Only compatible parts show up, pricing includes fitting and the payload tally keeps everyone honest.
- Make, model, year and variant picker
- Your brands and ranges with your pricing
- Compatibility rules per vehicle
- Required add-ons and clashes flagged
- Fitting hours priced in
- Running payload and GVM tally
- Lead times shown per part
- Save and share a build with a mate
- Touring, weekend and tradie starter packs
- Complete quote request sent to your inbox
Quotes & payments
Change of mind? The quote changes with it.
Every quote is built from the same parts and fitting data as the planner, so swapping a bar or adding a winch reprices itself. Customers accept online and pay a deposit straight away.
- Parts and labour priced together
- Package and bundle pricing
- Quote versions kept side by side
- Branded PDF quotes
- Accept and pay deposit online
- Progress payments for big builds
- Buy now pay later options
- Invoices synced to Xero or MYOB
- Quote follow-up reminders
- Win and loss tracking
Workshop scheduling
Big builds and quick jobs, finally on the same board.
Jobs are booked by real fitting time across your bays and fitters. A three-day touring build blocks out properly and a quick snorkel fit slots in where it won't wreck the week.
- Bookings by job duration
- Bays, hoists and fitters scheduled
- Multi-day builds blocked out
- Jobs only booked once parts arrive
- Drop-off and pickup times
- Fitter job cards on a tablet
- Job progress photos
- Automatic SMS updates to customers
- Google Calendar sync
- Workshop board on a TV
Parts & suppliers
Know where every part is before the car rolls in.
Accepted quotes raise supplier orders and every part is tracked against the build it belongs to. When the last box arrives the job is ready to book.
- Stock levels per part
- Supplier lead times
- Purchase orders from accepted quotes
- Parts tracked against each build
- ETA alerts when things slip
- Back order notifications to customers
- Received and checked off by staff
- Supplier price list updates
- Returns and warranty claims
Build file & follow-ups
Every vehicle remembered. Every next stage followed up.
Each build keeps its parts list, serial numbers, certs, warranty details and photos in one place. The customer gets it all at pickup and you get a reminder when stage two is due.
- Parts list and serial numbers
- Engineering and GVM paperwork stored
- Warranty registrations tracked
- Before, during and after photos
- Build pack emailed at pickup
- Staged build plans
- Next stage reminders
- Build gallery publishing with permission
04How it changes
Before and after
A touring build, wolloped.
Here's how a typical touring build enquiry could change. Every shop runs differently, so we map yours first.
Before
- Hour-long phone call about bars and lifts
- Check by hand if the bar suits their model year
- Quote typed up from supplier price lists
- Customer swaps to alloy and the quote is rebuilt
- Parts ordered before any deposit lands
- Customer rings daily asking if it's ready
After
- Customer plans the build online at night
- Only gear that fits their vehicle shows up
- Parts, fitting and payload priced live
- Changes reprice themselves instantly
- Deposit paid online and supplier orders raised
- SMS updates with photos until pickup
05Services
Everything under one roof
Software, websites and systems for 4WD outfitters.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for 4WD outfitters
Built around how your 4WD outfitting business actually runs: build planner by vehicle, compatibility rules and the admin in between, in one system you own.
Websites for 4WD outfitters
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
4WD outfitting business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for 4WD outfitters
Fitted pricing & quotes and payload & GVM tally: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your 4WD outfitting business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside workshop software you're happy with or replace the bits holding you back.
- Xero
- MYOB
- Stripe
- Square
- Afterpay
- Zip
- Shopify
- WooCommerce
- Mechanic Desk
- Workshop Software
- Google Calendar
- Google Business Profile
- Twilio SMS
- Mailchimp
- Facebook Marketplace
- Gumtree
- Carsales
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your 4WD outfitting business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at the counter, in the workshop and on the phones, then work out where builds and quotes are getting stuck.
- 02
Archi-tech
We plan it before writing code: your vehicles, ranges, fitting times, bays, suppliers, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the build planner or quoting first, so you get a win before the next long weekend rush.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things 4WD outfitters ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it include the brands and ranges we stock?
Yes. We load the products you sell with your pricing, fitting times and weights, so the planner only offers gear you can actually supply.
How does it know what fits each vehicle?
We set up compatibility rules by make, model, year and variant using your supplier fitment data and your own know-how. You can tweak them any time.
Does it replace engineering sign-off for GVM upgrades?
No. The payload tally flags when a build is getting heavy so you can have the GVM conversation early. Certification still goes through your engineer and we store the paperwork with the build.
We already use workshop software. Do we have to switch?
No. If Mechanic Desk or Workshop Software is doing its job we build around it. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can customers pay deposits online?
Yes. They accept the quote and pay a deposit by card through Stripe, with progress payments for bigger builds and everything flowing into Xero or MYOB.
How much does a 4WD build planner cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a quoting tool or job update texts can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most 4WD outfitters we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a 4WD outfitting business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.