Machine stock
Live or logged.
Vending operator software: machines, stock & refill runs
Vending operators: every machine stocked, every run planned. Machines, stock and runs together.
Refill runs planned from memory, stock levels unknown until you open the machine and faults reported by phone. We build vending systems that plan runs around real stock.
Looking for vending machine management software?
Vending operators juggle machines, sites, stock and runs. Telemetry and simple tools make routes efficient. We build systems around your machines.
Wollopit builds client portals, quoting tools, billing systems and integrations for vending machine operators around how your business actually works. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so your team can focus on clients instead of shuffling data between apps.
01The problems
What we hear from vending machine operators
Does your vending business have these problems? Here's how we'd fix them.
Most vending machine operators we talk to are running on a stack of subscriptions that almost talk to each other, glued together with copy and paste.
- The problemStock unknownYou find empty machines on arrival.How we fix itStock levels from telemetry or logs.
- The problemRuns from memoryRoutes waste time.How we fix itRefill runs by need.
- The problemReconciliationCash and card are matched manually.How we fix itSales reconciliation per machine.
- The problemSite agreementsCommissions are tracked loosely.How we fix itSite agreements and commissions.
- The problemFaults by phoneBreakdowns are reported late.How we fix itQR fault reports.
- The problemProduct mixBest sellers are guessed.How we fix itSales by product and site.
02What we build
Solutions
What we build for vending machine operators. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Run planning
By need.
Reconciliation
Cash and card.
Site agreements
Commissions tracked.
Fault reporting
QR on every machine.
Sales reporting
By product and site.
03How it changes
Before and after
A Monday refill run, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Empty machine
- Route from memory
- Cash counted
- Fault by phone
After
- Stock known
- Run planned
- Reconciled
- Fault reported
04Services
Everything under one roof
Software, websites and systems for vending machine operators.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for vending machine operators
Built around how your vending business actually runs: machine stock, run planning and the admin in between, in one system you own.
Websites for vending machine operators
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Vending business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for vending machine operators
Reconciliation and site agreements: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, Stripe and HubSpot so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your vending business, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Xero
- Stripe
- HubSpot
- Microsoft 365
- Google Workspace
- Slack
- Jira
- Zapier
- Twilio SMS
- Calendly
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your vending business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things vending machine operators ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it connect to our card readers?
Often, yes. Many card readers report sales and stock data we can use.
How much does it cost?
It depends on what you need, so we quote up front once we understand your vending business. No surprise invoices, no lock-in and you own what we build.
Can you replace some of our subscriptions?
Often, yes. If you're paying for several tools that each do a bit, we can build one system that does exactly what you need. We'll show you the numbers first.
Can you integrate with our existing stack?
Yes. We connect to common platforms and APIs so data moves on its own instead of being copied between tabs.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most vending machine operators we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a vending business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.