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Print & copy centre software: online upload & pickup

Print and copy centres: upload now, pick up later. Less counter, more printing.

Files come in as email attachments, WeTransfer links and USBs. The queue at the counter is ten deep, everyone wants a price on the spot and nobody knows their job is ready until they ring. We build online upload, pricing, production and pickup systems for print and copy centres that all talk to each other. Then we host them and look after them.

Tell us what's slowing you down →Try the live demo →Or call0423 011 252

Looking for copy centre software that takes the job online and gets it off the counter?

A print and copy centre is part shop, part factory and part help desk. The same staff member is opening emails, fixing margins on a resume, quoting 500 flyers over the phone, binding a thesis and running the card machine. Jobs live in an inbox, on sticky notes and in the job bag on the bench. Pricing lives in someone's head.

Wollopit builds custom print shop software around how your counter and your machines actually run. Customers upload files, pick their stock and finishing, see the real price and pay before they arrive. Jobs land on a production board in due-time order. When it's done they get a text with a pickup code. Business customers get their own accounts and monthly invoices. We connect the tools you already like, work around your print management system if it's doing its job and look after the lot on our own servers.

01The problems

What we hear from print and copy centres

Does your print and copy centre have these problems? Here's how we'd fix them.

Most copy centres we talk to are great at getting ink on paper. It's everything around the printer that eats the day, right up until thesis week hits.

  • The problemFiles emailed to the counterJobs arrive as attachments, WeTransfer links and USBs, then get buried in the inbox or printed from the wrong version.
    How we fix itOnline upload with options and payment. Every job lands in one queue with the right file attached.
  • The problemQueues at the counterTen people waiting while staff open emails, fix page settings and take payment one at a time.
    How we fix itCustomers order and pay ahead. The counter becomes a quick pickup shelf, not a help desk.
  • The problem"How much for 200 double-sided?"The phone rings all day for prices and staff dig out the laminated price sheet every time.
    How we fix itAn instant price calculator for pages, stock, colour, sides and finishing, using your actual price list.
  • The problemNobody knows when it's readyCustomers ring to check or turn up early and stand around waiting.
    How we fix itAutomatic ready texts and emails with a pickup code the second a job is marked done.
  • The problemFiles that won't print properlyWrong page size, no bleed, low-res logos. You only find out after the customer's gone home.
    How we fix itUpload checks that flag size, bleed and resolution before they pay, plus a proof to approve.
  • The problemProof ping-pongBusiness cards go back and forth by email five times and nobody's sure which version got the tick.
    How we fix itOnline proofs customers approve or mark up, with every version and sign-off kept on the job.
  • The problemThesis week carnageEvery student in town needs binding by Friday and they all show up Thursday arvo.
    How we fix itBinding booked into time slots with daily capacity limits, so you can say no early instead of pulling an all-nighter.
  • The problemBusiness tabs on paperRegulars run accounts, invoices get typed up at month end and someone forgets their discount.
    How we fix itBusiness accounts with their own pricing, staff logins, PO numbers and monthly invoices into Xero or MYOB.
  • The problemJob bags and sticky notesHandwritten tickets on the guillotine and nobody sure what's due first.
    How we fix itA production board on screen showing every job by due time, machine and stage.
  • The problemReorders from scratchSame flyer every month, but they email the file again and you requote it again.
    How we fix itSaved jobs with files and specs, reordered in one click.
  • The problem"Can I print this off my phone?"Walk-ins want a boarding pass or a form printed and staff end up logging in to their email for them.
    How we fix itA QR code at the counter: scan, upload, pay and it drops straight into the print queue.
02What we build

Solutions

What we build for print and copy centres. Usually all talking to each other.

Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.

01

Online job upload

Drag-and-drop files from any device, with stock, colour, sides, quantity and finishing chosen on the spot.

02

Instant price calculator

Your real price list, quantity breaks and finishing costs turned into a live price as customers click.

03

File checks & proofing

Page size, bleed and resolution checks on upload, online proofs and approval sign-offs kept on every job.

04

Ready texts & pickup codes

Mark it done and the customer gets an SMS or email with a pickup code and your opening hours.

05

Print from your phone

A QR code at the counter for walk-ins. Upload, pay and it lands in the queue without anyone touching their email.

06

Thesis & binding bookings

Binding time slots, deadline capacity limits and options like hard cover, foil lettering and spiral.

07

Business accounts portal

Account pricing, multiple staff logins, PO numbers, order history and monthly invoicing.

08

Production job board

Every job by due time, machine and stage on a screen in the back. Drag it along as it moves.

09

Saved jobs & reorders

Regular flyers, business cards and forms saved with their files and specs for one-click reorders.

10

Large format & signage orders

Posters, banners, corflute and canvas with size-based pricing, material options and install notes.

11

Payments & invoicing

Card payments online and at the counter, deposits on big jobs and invoices straight into Xero or MYOB.

12

Local delivery & dispatch

Courier or post for finished jobs with labels printed from the order and tracking sent to the customer.

13

A website that prints

Hand-built, quick on mobile, with upload and pricing on every page. Built to rank for 'printing near me'.

03The systems

The big ones

Your whole print shop, on one system.

These are the systems print and copy centres ask us about most. Each one works on its own and they get properly clever when they're joined up.

Online upload & pricing

Upload, price and pay before they walk in.

Customers drop their files on your website or phone, pick the stock, colour, sides and finishing and see the real price as they go. They pay online and the job lands in your queue complete, with nothing to retype.

  • Drag-and-drop upload from any device
  • PDF, Word, images and print-ready files
  • Stock, colour, sides and quantity options
  • Finishing: laminating, binding, folding, cutting
  • Live price from your own price list
  • Quantity breaks and rush fees
  • Size, bleed and resolution checks
  • Pay online by card or account
  • Due date and pickup or delivery choice
  • Order notes and special instructions

Ready & pickup

It's done. They know. They grab it.

The moment a job is marked finished the customer gets a text with a pickup code. The counter becomes a quick shelf grab instead of a queue of people asking if theirs is done yet.

  • Automatic SMS and email when ready
  • Pickup codes and shelf numbers
  • Opening hours in every message
  • Reminders for jobs left on the shelf
  • Delay alerts if a job runs late
  • Order status page customers can check
  • Pickup sign-off on any device
  • Courier and post dispatch with tracking

Production board

Every job, in the order it's due.

No more job bags on the bench and sticky notes on the guillotine. A board in the back shows every job by due time, machine and stage, so whoever's on shift knows exactly what to run next.

  • Jobs sorted by due time
  • Columns for print, finish and ready
  • Assign jobs to machines or staff
  • Rush jobs flagged at the top
  • Files and specs one tap away
  • Proof status shown on every job
  • Paper and stock usage logged
  • End-of-day jobs still open

Business accounts

Regulars who order themselves.

Real estate offices, schools, clubs and tradies get their own login with their pricing, saved jobs and order history. Their staff order under the one account and you send one invoice at the end of the month.

  • Account pricing and discounts
  • Multiple staff logins per business
  • PO numbers and cost centres
  • Saved jobs for one-click reorders
  • Brand files and templates stored
  • Credit limits and account holds
  • Monthly invoices into Xero or MYOB
  • Order history and spend reports

Thesis & binding season

Thesis week without the all-nighter.

Students book a binding slot, upload their final file and choose cover, colour and lettering online. Daily capacity limits stop you overcommitting and they get a text when it's ready to collect.

  • Bookable binding time slots
  • Daily capacity limits per service
  • Hard cover, soft cover, wire and spiral
  • Foil lettering and spine text entry
  • Copies per student
  • Upload final file before the slot
  • Deadline reminders by SMS
  • Ready texts with pickup codes
04How it changes

Before and after

Thesis week, wolloped.

Here's how one student's hard-cover thesis could change. Every copy centre is different, so we map yours first.

Before

  1. Student emails a file at 11pm the night before
  2. Staff find it in the inbox among 60 others
  3. Page numbers are off and the margins are wrong
  4. Phone call to ask about cover colour and lettering
  5. Queue at the counter to pay
  6. Student rings three times to ask if it's done

After

  1. Student books Thursday's slot last week
  2. Uploads the final file and picks the cover online
  3. Size and margin checks flag issues before payment
  4. Spine text and lettering entered by the student
  5. Paid online, job lands on the production board
  6. Ready text with a pickup code, grabbed in 30 seconds
05Services

Everything under one roof

Software, websites and systems for print and copy centres.

Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.

Custom software for print and copy centres

Built around how your print and copy centre actually runs: online job upload, instant price calculator and the admin in between, in one system you own.

Websites for print and copy centres

Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.

Print and copy centre system upgrades

Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.

Apps and portals for print and copy centres

File checks & proofing and ready texts & pickup codes: customer and staff portals that work on any phone without an app store.

Integrations and automation

We connect Xero, MYOB and Stripe so information moves on its own and nobody retypes it.

Hosting, support and care

Managed hosting, updates, backups and security for your print and copy centre, looked after by the people who built it.

06Integrations

Connections

Plays nicely with what you already use.

We connect to the tools you rely on, work alongside print management systems you're happy with or replace the ones holding you back.

  • Xero
  • MYOB
  • Stripe
  • Square
  • Shopify
  • WooCommerce
  • printIQ
  • PrintSmith Vision
  • PaperCut
  • EFI Fiery
  • Adobe Acrobat
  • Canva
  • Dropbox
  • Google Workspace
  • Microsoft 365
  • Twilio SMS
  • Australia Post
  • Sendle
  • Zapier
07How we work

The process

Some people dip their toe in. We turn up in a rebreather.

We get properly below the surface of your print and copy centre: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.

  1. 01

    Think

    We stand at your counter and in the back with the machines, then work out where jobs and time are getting lost.

  2. 02

    Archi-tech

    We plan it before writing code: your price list, finishing options, accounts, production flow, hosting and cost.

  3. 03

    Build

    Real engineering, shown to you early and often. Usually upload and pricing first, so you get a win before the next thesis rush.

  4. 04

    Look after

    We host it, maintain it and keep improving it. When something breaks you call the people who built it.

08Questions

FAQ

Things print and copy centres ask us.

Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.

Can customers upload files and see the price straight away?

Yes. They pick the stock, colour, sides, quantity and finishing and the price updates as they go, using your own price list and quantity breaks.

Can students choose binding online?

Yes. Binding and finishing options are part of the order. Students can book a slot, choose the cover and enter their spine lettering before they arrive.

Will it catch files that won't print properly?

It can check page size, bleed and image resolution on upload and flag problems before they pay. You can also send proofs for approval on bigger jobs.

Do we have to switch our print management system?

No. If printIQ, PrintSmith or whatever you run is doing its job, we build around it: upload, pricing, pickup texts and accounts on top. If it's holding you back, we'll show you what replacing it would involve before anything changes.

Can business customers have their own accounts?

Yes. Each business gets its own pricing, staff logins, saved jobs and PO numbers, with one monthly invoice going into Xero or MYOB.

How much does a copy centre system cost?

It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.

How long does it take?

Smaller jobs like online upload or ready texts can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.

Who looks after it once it's built?

We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.

We already have systems. Can you upgrade them instead of starting again?

Usually, yes. Most print and copy centres we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.

Contact

Got a print and copy centre problem? Consider it wolloped.

Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.

Call0423 011 252 Emailprojects@wollopit.com.au
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