Load calculators
Area and depth, round pits or paths turned into cubes and tonnes for each product, with compaction and wastage allowed for.
Sand & gravel supplier software: calculators & deliveries
Sand and gravel suppliers: how many cubes, delivered, for how much? Load more, answer less.
Customers have no idea how much they need. Delivered prices get worked out on the back of a docket and the truck run lives on a whiteboard. Meanwhile the phone won't stop ringing on a Saturday morning. We build load calculators, online ordering, truck scheduling and trade accounts for landscape suppliers that all talk to each other, then we host them and look after them.
Looking for a landscape supply calculator, ordering or delivery system?
Every landscape supply yard fields the same three questions all day: how much do I need, what will it cost delivered and when can you drop it off? Answering them means someone at the counter doing maths on a calculator, checking the delivery zone map and squinting at the truck whiteboard while the loader idles and a line of trailers builds up out the front.
Wollopit builds custom software for sand, soil and gravel suppliers around how your yard actually runs. Customers punch in their area and depth, get the right cubes or tonnes for that product and see a delivered price from their address. The order drops into a truck schedule your drivers can see on their phones and invoices land in Xero or MYOB. We connect what already works, replace what doesn't and look after the lot on our own servers.
01The problems
What we hear from sand and gravel suppliers
Does your landscape supply business have these problems? Here's how we'd fix them.
Most yards we talk to know their products inside out and run the business on a phone, a docket book and a whiteboard. It holds together until a wet week throws the whole truck run out.
- The problem'How much do I need?' all dayEvery second call is someone with a garden bed measurement asking how many cubes of mulch or road base to get.How we fix itArea and depth calculators per product, with compaction and wastage built in, so customers work it out themselves and order the right amount.
- The problemDelivered prices worked out by handDelivery depends on distance, truck size and load, so every quote means checking the zone map and doing sums.How we fix itDelivery priced from the address. The calculator picks the zone, the right truck and adds the cartage to the load price automatically.
- The problemCubes, tonnes and confused customersSome products sell by the cube, some by the tonne and customers don't know the difference.How we fix itProduct densities stored once so the calculator shows cubes and tonnes side by side and prices whichever way you sell it.
- The problemOrders on a padOrders get scrawled on a notepad by the phone, then retyped into the accounts and sometimes lost entirely.How we fix itOnline and counter orders in one list with the product, quantity, address, delivery date and payment status.
- The problemTrucks double-bookedTwo tip jobs on opposite sides of town at 7am and the driver finds out when he gets to the yard.How we fix itA truck schedule by vehicle, area and time slot that won't let you overbook and groups drops by suburb.
- The problemRain wrecks the runA wet day means ringing twenty customers to push deliveries back, then rebuilding the week by hand.How we fix itShift a day of deliveries in a few clicks with automatic SMS to every customer and new dates offered.
- The problemWhere do you want it tipped?Drivers turn up to a site with no idea where to drop it, a locked gate or a steep driveway the truck can't handle.How we fix itCustomers mark the drop spot, access notes and photos when ordering. Drivers see it all on their phone before they leave the yard.
- The problem'That's not a full cube'Disputes over load size or where it was dumped turn into he-said-she-said arguments.How we fix itProof of delivery with photos, GPS time stamps and weighbridge tickets attached to every order.
- The problemSaturday morning yard rushTrailers queue out the gate while the counter takes payment, writes dockets and yells loads out to the loader.How we fix itPre-paid pickup orders with a QR docket. The loader sees the queue on a tablet and customers roll straight through.
- The problemLandscapers want their own dealTrade customers expect their pricing, charge-up accounts and a quick reorder without ringing.How we fix itTrade accounts with their own pricing, credit limits, job addresses and order history, invoiced straight to Xero or MYOB.
- The problemBays run dry without warningSomeone sells the last of the decomposed granite and nobody notices until a trade order needs eight cubes.How we fix itBay stock tracked from sales and incoming loads with low-stock alerts and reorder reminders for your quarry runs.
- The problemBulka bags walk offBulk bags go out on deposit and half of them never come back.How we fix itBag deposits tracked per customer with return reminders and refunds handled when they're dropped back.
02What we build
Solutions
What we build for sand and gravel suppliers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Delivered pricing
Cartage priced from the customer's address by zone or distance, truck size and load, added to the product price.
Online ordering
Customers order and pay online with a delivery date or a pickup time, from your website or a link in a text.
Counter & phone orders
Staff enter phone and walk-in orders on the same screen, so nothing lives on a notepad.
Truck scheduling
Deliveries planned by truck, area and time slot with capacity limits and suburb grouping.
Driver app
The day's run on the driver's phone with drop spots, access notes, photos and one-tap proof of delivery.
Pickup queue & QR dockets
Pre-paid pickups with a QR docket the loader scans, plus a yard queue on a tablet.
Trade accounts
Landscapers and builders get their own pricing, charge-up accounts, job sites and quick reorders.
Product catalogue
Every sand, soil, mulch, gravel and rock with photos, uses, coverage and what it looks like wet.
Yard stock & bays
Stock per bay from sales and incoming loads, low-stock alerts and quarry reorder reminders.
Weighbridge & dockets
Weighbridge tickets matched to orders and invoices so tonnes sold always match tonnes billed.
Customer SMS
Order confirmations, 'truck's on its way' texts and rain-day reschedules sent automatically.
Bulka bag deposits
Bag deposits charged and tracked per customer with return reminders and refunds.
Accounts sync
Orders, payments and trade invoices flowing into Xero or MYOB without retyping.
A website that sells loads
Quick on phones, with the calculator front and centre and built to rank for 'landscape supplies near me'.
03The systems
The big ones
Your whole yard, on one system.
These are the systems landscape suppliers ask us about most. Each one works on its own and they get properly useful when they're joined up.
Load calculators
How much do I need? Answered before they ring.
Customers pick a product, enter the area and depth and get the right quantity in cubes or tonnes. Add an address and they see the delivered price straight away, then order it in the same screen.
- Area and depth for beds, paths and slabs
- Multiple areas added together
- Round, square and odd shapes
- Compaction and wastage per product
- Cubes and tonnes side by side
- Delivered price from the address
- Right truck picked for the load
- Pickup or delivery pricing
- Embeds on your existing website
- Turns straight into an order
Online ordering
Orders taken while you're out on the loader.
Online, phone and counter orders all land in one list with the product, quantity, address and payment sorted. Pickup customers choose a time and get a QR docket. Delivery customers pick a date and mark where they want it tipped.
- Online orders with card payment
- Counter and phone orders on the same screen
- Pickup time slots
- QR dockets for the yard
- Delivery date picker
- Drop spot and access notes
- Site photos from the customer
- Order confirmations by SMS
- Deposits for bulka bags
- Invoices to Xero or MYOB
Truck scheduling
Every truck, every drop, no clashes.
A truck schedule that knows each vehicle's capacity and groups drops by area so drivers aren't zigzagging across town. Drivers get their run on their phone and rain days get rescheduled in a few clicks.
- Schedule by truck and time slot
- Capacity limits per vehicle
- Drops grouped by suburb
- Route map with Google Maps
- Driver app with access notes
- 'Truck's on its way' SMS
- Photo and GPS proof of delivery
- Rain-day bulk reschedule
- Truck and dog or tipper jobs
- Daily loads per truck
Trade accounts
Landscapers reorder without ringing.
Trade customers log in to see their pricing, order to a job site and charge it to their account. You set credit limits and see who's buying what, with invoices flowing into your accounts.
- Trade pricing per customer
- Charge-up accounts and credit limits
- Multiple job sites per account
- Quick reorders from history
- Standing orders for big jobs
- Account statements online
- Account holds when overdue
- Invoices to Xero or MYOB
- Staff logins for crews
- Trade-only products
Yard stock & weighbridge
Know what's in every bay.
Stock per bay updates from every sale and every load coming in. Weighbridge tickets match to orders so what leaves the gate matches what gets invoiced and you know when to book the next quarry run.
- Stock per bay and product
- Incoming loads from the quarry
- Low-stock alerts
- Reorder reminders
- Weighbridge tickets matched to orders
- Tonnes sold versus tonnes billed
- Cube and tonne conversions
- Bulka bag stock and returns
- Best sellers by season
- Stocktake adjustments
04How it changes
Before and after
A Saturday rush, wolloped.
Here's how a busy Saturday morning could change. Every yard is different, so we map yours first.
Before
- Phone rings with 'how much do I need?' every few minutes
- Delivered price worked out on the back of a docket
- Order written on a pad by the phone
- Trailers queue while the counter writes dockets
- Two deliveries booked for the same truck at 7am
- Monday spent retyping orders into the accounts
After
- Customers use the calculator on your website
- Delivered price shown from their address
- Order placed and paid online
- Pickups scan a QR docket and roll through
- Truck schedule won't let a clash happen
- Invoices already sitting in Xero
05Services
Everything under one roof
Software, websites and systems for sand and gravel suppliers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for sand and gravel suppliers
Built around how your landscape supply business actually runs: load calculators, delivered pricing and the admin in between, in one system you own.
Websites for sand and gravel suppliers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Landscape supply business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for sand and gravel suppliers
Online ordering and counter & phone orders: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your landscape supply business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside systems you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- Square
- Tyro
- Stripe
- Shopify
- WooCommerce
- Google Maps
- Twilio SMS
- Google Business Profile
- Microsoft 365
- Google Workspace
- Dropbox
- Deputy
- Mailchimp
- Teletrac Navman
- Webfleet
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your landscape supply business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at the counter, in the yard and riding along on a delivery run, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your products, densities, delivery zones, trucks, trade accounts, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the calculator or truck schedule first, so you get a win before the next busy weekend.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things sand and gravel suppliers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can the calculator handle cubes and tonnes for different products?
Yes. We store the density, compaction and wastage for each product, so the calculator shows the right quantity in cubes or tonnes and prices it however you sell it.
Can it price delivery from the customer's address?
Yes. We set up your delivery zones or distance pricing, truck sizes and minimum loads. The customer enters their address and sees the delivered price straight away.
Can customers pick up instead of getting a delivery?
Yes. Customers can choose a pickup time or a delivery date, with different pricing for each. Pickups get a QR docket so the loader knows exactly what to put in the trailer.
Can it go on our existing website?
Yes. The calculator and ordering can be embedded in most websites. If your site is holding you back we can build a new one around it.
Do we have to switch our accounting or POS?
No. We build around what works. Orders and invoices can flow into Xero, MYOB or QuickBooks and we can work alongside your POS and weighbridge rather than replacing them.
How much does a landscape supply system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
A load calculator can be quick. Bigger systems with ordering, truck scheduling and trade accounts are built in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most sand and gravel suppliers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a landscape supply business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.