Member register
Members, eligibility, contact details and full change history, set up to hold what the CATSI Act asks for.
Indigenous corporation software: members, programs & grants
Indigenous corporations: member services built around community. Less paperwork, more community.
The member register lives in a spreadsheet only one person can open. Programs get organised by phone and the grant acquittal gets written the night before it's due. We build member, program, grant and governance systems for Aboriginal and Torres Strait Islander corporations, shaped with your board and community. Then we host them and look after them.
Looking for member and program software for Indigenous corporations?
An Indigenous corporation carries a lot at once. There's the member register the CATSI Act asks you to keep, an AGM and ORIC reporting every year, a handful of programs each funded by a different grant with its own reporting rules and a community that needs to hear what's going on. Most of it ends up in spreadsheets, inboxes and the heads of one or two staff who are already stretched.
Wollopit builds software around how your corporation actually works and who it serves. Every community is different, so we sit down with your board, staff and Elders first and build in the cultural protocols, privacy and data ownership you need. Members stay current. Programs track their own attendance. Grant reports pull from real numbers. We connect the tools you already use and look after the lot so your people can get on with the work that matters.
01The problems
What we hear from Indigenous corporations
Does your Indigenous corporation have these problems? Here's how we'd fix them.
Most corporations do huge work on small admin budgets. The systems are usually whatever was free at the time, held together by a couple of very busy people.
- The problemThe member register is a spreadsheetAddresses are years old, nobody's sure who's eligible and three versions float around on different laptops.How we fix itOne member register with eligibility, contact details and change history, ready for ORIC and your AGM.
- The problemMembership applications on paperForms get filled in at the office, sit in a tray until the next board meeting and sometimes go missing.How we fix itOnline and paper applications in one queue, with board approval recorded and members told the outcome.
- The problemPrograms organised by phoneBookings for youth camps, Elders' lunches and health days come in by phone and text and get written on whatever's handy.How we fix itProgram bookings online or taken by staff on a phone, with waitlists, transport needs and SMS reminders.
- The problemGrant reporting at the last minuteEvery funder wants different numbers and someone digs through sign-in sheets the week the acquittal is due.How we fix itGrant tracking with milestones, spending against budget and attendance pulled straight into each funder's report format.
- The problemAttendance never quite adds upPaper sign-in sheets get lost, double counted or filled in from memory after the event.How we fix itTap-in attendance on a tablet or phone so every session is counted once and linked to the right program and grant.
- The problemHard to reach membersMembers are spread across communities and towns. Some change numbers often and a Facebook post only reaches a few.How we fix itCommunity updates by SMS and email from one place, sent to everyone or just the right group.
- The problemAGMs and board meetings by handNotices go out late, proxies are on paper, minutes sit in a Word doc and resolutions can't be found a year later.How we fix itMeeting notices sent on time, proxies and attendance tracked, minutes and resolutions kept in one searchable place.
- The problemORIC reporting is a scrambleThe annual report means chasing figures from the bookkeeper, the register and the program staff all at once.How we fix itYour register, directors and financials kept current all year so the ORIC report is mostly done when it's due.
- The problemCultural protocols need careSensitive knowledge, images of people who have passed and gender-restricted material can't just sit in a shared drive.How we fix itAccess rules, cultural warnings and sensitive-content controls built with your board and Elders, not guessed by us.
- The problemStaff and vehicles stretched thinRosters, vehicle bookings, timesheets and incident notes are spread across paper, texts and someone's calendar.How we fix itRosters, vehicle bookings and incident reports on staff phones with timesheets ready for payroll.
- The problemYour story is hard to find onlineAn old website, a Facebook page nobody owns and a PDF annual report from years ago.How we fix itA proper website with news, programs, events and job vacancies that your team can update themselves.
02What we build
Solutions
What we build for Indigenous corporations. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Online membership applications
Apply on a phone or with staff help, with board approval steps and outcome letters sent automatically.
Member portal
Members update their own details, see programs and meeting notices and register for events.
Program bookings
Camps, health days, Elders' lunches, cultural workshops and sport with capacity limits, waitlists and transport needs.
Attendance tracking
Tap-in or tick-off attendance on a tablet, linked to programs, funders and outcomes.
Grant tracking
Every grant with its funder, budget, milestones and deadlines, plus reports built from real numbers.
Funder reports
Attendance, outcomes and spending exported in the format each funder asks for, without the late nights.
Community updates
SMS and email to all members or a chosen group, with opt-outs handled and replies in one inbox.
AGM & board meetings
Notices, proxies, attendance, quorum checks, minutes and resolutions kept together year after year.
Directors & compliance
Director details, terms, conflicts of interest and ORIC deadlines with reminders before they bite.
Cultural content & archives
Photos, stories, language and history with access rules, cultural warnings and restricted collections.
Staff rosters & vehicle bookings
Rosters, troopies and community buses on one calendar with pre-start checks and timesheets.
Events & community days
NAIDOC Week, open days and family fun days with RSVPs, volunteer sign-ups and photos after.
A website for your community
Hand-built, quick on mobile, with news, programs, events and jobs your team can update themselves.
03The systems
The big ones
Your whole corporation, on one system.
These are the systems corporations ask about most. Each one works on its own and they get properly clever when they're joined up.
Member register
A member register that's actually current.
One register for every member, kept up to date by staff and by members themselves. Eligibility, applications, board approvals and change history all live in one place. The register is ready for ORIC and your AGM whenever someone asks.
- Members, contacts and eligibility
- Online and assisted applications
- Board approval steps recorded
- Members update their own details
- Full change history
- Resignations and former members
- Find members by community or group
- Export for ORIC and the AGM
- Access limited by staff role
Programs & attendance
Programs that track themselves.
Take bookings online, by phone or at the front desk and every one lands in the same place. Attendance is ticked off on a tablet on the day, so you know exactly who came to what without chasing sign-in sheets.
- Bookings online or taken by staff
- Capacity limits and waitlists
- Transport and dietary needs
- SMS reminders the day before
- Tap-in attendance on a tablet
- Works offline and syncs later
- Each session linked to a grant
- Outcomes and notes per participant
- Program calendar for staff
Grant tracking
Grant reports, ready before the deadline.
Every grant sits with its funder, budget, milestones and reporting dates. Attendance and spending flow in as programs run. When the acquittal is due the numbers are already there in the format the funder wants.
- Every grant and funder in one list
- Spending pulled from Xero or MYOB
- Milestones and reporting deadlines
- Reminders well before due dates
- Attendance pulled from programs
- Outcomes and stories collected
- Reports in each funder's format
- Contracts and documents stored
- Board summary of all funding
AGM & governance
AGMs and board meetings without the paper chase.
Meeting notices go out on time to every member. Proxies and attendance are recorded and quorum is checked on the spot. Minutes, resolutions and director details stay together so ORIC reporting is a tidy job instead of a scramble.
- AGM and special meeting notices
- Notices by SMS, email and post
- Proxy forms tracked
- Attendance and quorum checks
- Minutes and resolutions library
- Director terms and conflicts register
- ORIC deadline reminders
- Board papers in one place
- Rule book and policies on hand
Community & culture
Reach every member. Respect every protocol.
Send updates by SMS and email to everyone or just one community or program group. Photos, stories and language resources sit behind the access rules your Elders set. Cultural warnings show wherever they're needed.
- SMS and email from one place
- Send to all or a chosen group
- Replies land in one inbox
- Opt-outs handled automatically
- Photo and story archive
- Access rules set by your Elders
- Cultural warnings on sensitive content
- Restricted and gender-specific collections
- Sorry Business notices handled with care
04How it changes
Before and after
A grant report, wolloped.
Here's how a grant acquittal could change. Every corporation is different, so we map yours first.
Before
- The deadline email arrives and the panic starts
- Dig through sign-in sheets in three folders
- Count attendance by hand and hope it's right
- Ask the bookkeeper to pull spending from Xero
- Rewrite the same story in the funder's template
- Submit late at night and cross your fingers
After
- A reminder came through a month ago
- Attendance already counted from tap-in sessions
- Spending matched to the budget from Xero
- Outcomes and stories collected as programs ran
- Report exported in the funder's format
- Check it over a cuppa and submit
05Services
Everything under one roof
Software, websites and systems for Indigenous corporations.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for Indigenous corporations
Built around how your Indigenous corporation actually runs: member register, online membership applications and the admin in between, in one system you own.
Websites for Indigenous corporations
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Indigenous corporation system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for Indigenous corporations
Member portal and program bookings: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Microsoft 365, Google Workspace and SharePoint so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your Indigenous corporation, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools your corporation already relies on and work around the platforms your funders require.
- Microsoft 365
- Google Workspace
- SharePoint
- Xero
- MYOB
- Stripe
- Mailchimp
- Twilio SMS
- Eventbrite
- Humanitix
- Zoom
- Google Maps
- SmartyGrants
- Employment Hero
- Deputy
- Canva
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your Indigenous corporation: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit with your board, staff and Elders on Country or in the office, listen first and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your members, programs, grants, meetings, cultural protocols, data ownership, hosting and cost.
- 03
Build
Real engineering, shown to your people early and often. Usually the most painful bit first, like the register or the next grant report.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things Indigenous corporations ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Will it respect our cultural protocols?
Yes. We work with your board, staff and Elders to build in the protocols, access rules and privacy you need. We don't guess. Your community decides what's shared and with whom.
Who owns our members' data?
You do. Your data belongs to your corporation and your community. We build it so you control who sees what and you can take it with you any time.
Can it help with our CATSI Act member register and ORIC reporting?
Yes. We build the register to hold what the CATSI Act asks for and keep directors, meetings and records current so your ORIC reporting is far less of a scramble.
Can grant reports match what each funder asks for?
Yes. Attendance, outcomes and spending are collected as programs run, then exported in the format each funder wants. If a funder uses SmartyGrants or their own template we work to that.
Will it work out in community with patchy reception?
Yes. Attendance and bookings can be taken on a phone or tablet without a signal and sync when staff get back in range.
Do we have to switch from the tools we already use?
No. If Xero, Microsoft 365 or your current bookkeeping setup is doing its job we build around it. If something is holding you back we'll show you what replacing it would involve before anything changes.
How much does a system like this cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a member register or SMS updates can be quick. Bigger systems are planned in stages so you get the first win early, often before your next AGM or grant report.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most Indigenous corporations we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an Indigenous corporation problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.