Builder portal
Builders upload plans, approve layouts, pay deposits, answer queries and see delivery dates in one login.
Truss & frame software: jobs, detailing & delivery
Truss & frame makers: every job from plans to site, on schedule. Cut more timber, chase fewer emails.
Plans turn up in every format with half the info missing. The detailing queue lives on a whiteboard. A rush job bumps three others without anyone saying so and builders ring all day asking when the truck's coming. We build job systems for truss and frame plants that track every job from the first PDF to the last bundle on site, then we host them and look after them.
Looking for truss and frame software that tracks jobs from plans to delivery?
A truss and frame plant is a chain: plans in, quote out, deposit, detailing, production, then a truck to site. Every link is usually held by a different person with a different spreadsheet. Plans sit in someone's inbox. Detailers pick their own order. The saw and the tables run to whatever the floor manager heard last. When a builder calls about a delivery date somebody has to walk the yard to find out.
Wollopit builds custom software for truss and frame manufacturers around how your plant actually runs. Builders upload plans against a checklist so jobs arrive complete. Quotes and detailing have visible queues. Production gets scheduled against real capacity and delivery dates show up in the builder's portal without a phone call. You keep MiTek, Pryda or Multinail for the engineering and we join up everything around them, then host and look after the lot.
01The problems
What we hear from truss and frame manufacturers
Does your truss and frame manufacturer have these problems? Here's how we'd fix them.
Most frame plants we talk to are great at building frames and run the job flow on email, whiteboards and one person's memory. It holds together until a slab gets poured early.
- The problemPlans arrive in every formatPDFs by email, photos of marked-up drawings and a missing engineering page. Jobs stall before anyone notices.How we fix itA builder portal with plan uploads and a checklist for wind rating, roof pitch, engineering and site details. Incomplete jobs get flagged straight away.
- The problemQuotes take too longEstimators are buried and builders chase quotes by phone while they shop around.How we fix itA quote queue with due dates and status visible to sales. Builders see where their quote is up to without ringing.
- The problemQuotes never followed upQuotes go out and nobody chases them. Half turn into jobs at someone else's plant.How we fix itAutomatic follow-ups on open quotes plus a list of what's about to expire, sorted by value.
- The problemDetailing is a black boxNobody outside the detailing room knows what's waiting, what's in progress or what's stuck on a query.How we fix itA detailing queue per job showing waiting, in progress, on query and checked, with who's on it and when it's due.
- The problemQueries to builders go nowhereA detailer needs a beam size confirmed. The email sits unanswered for a week and the job slips.How we fix itQueries logged against the job, sent to the builder's portal and chased automatically. The clock is visible to everyone.
- The problemRush jobs bump everyone elseA good builder rings for a rush and three other jobs quietly slide with nobody told.How we fix itProduction scheduling by real capacity per line. Move a job and you see exactly what shifts and who needs to know.
- The problemChanges after detailingA late change to a window opening means rework, wasted timber and an argument about who pays.How we fix itChange requests logged, priced and approved by the builder before anyone touches the files. Every revision is kept.
- The problemDeposits and approvals chased by handJobs sit in detailing waiting for a signed layout or deposit nobody remembered to ask for.How we fix itLayout sign-off and deposit payment in the portal, with production only released once both are in.
- The problemBuilders ringing about trucksThe phone rings all morning with 'when's my frame coming?' and someone walks the yard to check.How we fix itDelivery dates and status in the builder portal plus an SMS the day before and when the truck leaves.
- The problemDeliveries that can't get on siteThe truck turns up to a locked gate, no crane booked or a slab that isn't ready.How we fix itSite contacts, access notes, crane needs and a 'site ready' confirmation from the builder before the truck is loaded.
- The problemBundles and loads by guessworkWall frames, trusses and loose items loaded in the wrong order or something left in the yard.How we fix itLoad lists per truck in unload order with every bundle ticked off as it goes on.
- The problemInvoicing lags the deliveryJobs get delivered and invoiced weeks later once someone matches the paperwork.How we fix itDelivered jobs flow straight into Xero or MYOB with variations and deposits already accounted for.
02What we build
Solutions
What we build for truss and frame manufacturers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Plan intake & checklists
Every job checked for wind rating, roof type, engineering and site details before it hits the queue.
Quote queue & follow-ups
Due dates, estimator workload, status for sales and automatic chasers on open quotes.
Job tracking
One record per job from enquiry to delivered, with every file, revision and note in the same place.
Detailing queue
Waiting, in progress, on query and checked, with detailer workload and due dates on one screen.
Builder queries
Questions raised against the job, sent to the builder and chased until they're answered.
Change requests & revisions
Late changes logged, priced and signed off with full revision history and rework tracked.
Production scheduling
Truss and wall frame lines scheduled by capacity, with rush jobs showing exactly what they move.
Factory floor screens
Today's jobs per table and saw on a screen, with completed bundles ticked off as they're built.
Delivery scheduling
Trucks, drivers, crane bookings and site contacts on a shared calendar by area.
Load lists & proof of delivery
Bundles in unload order, ticked on a phone, with photos and a signature on site.
Builder notifications
SMS and email when plans are received, detailing is done, the frame is built and the truck leaves.
Invoicing to Xero or MYOB
Delivered jobs invoiced automatically with deposits, variations and progress claims included.
03The systems
The big ones
Your whole plant, on one job board.
These are the systems truss and frame plants ask us about most. Each one works on its own. They get properly useful once they're joined up.
Builder portal
Jobs arrive complete. Builders stop ringing.
Builders get their own login to upload plans against a checklist, approve layouts and pay deposits. They answer detailer queries and see their delivery date without picking up the phone. Your office gets its mornings back.
- Plan uploads with a job checklist
- Missing info flagged on upload
- Quote status visible to the builder
- Layout approval and sign-off
- Deposits paid online
- Queries answered in the portal
- Change requests with pricing
- Delivery dates and truck status
- Site contacts and access notes
- Multiple supervisors per builder
Quotes & detailing
The detailing room, off the whiteboard.
Quotes and detailing each get a queue everyone can see, with due dates and who's on what. Queries to builders are tracked against the job so nothing sits stuck in an inbox. You keep your MiTek, Pryda or Multinail software and we track the work around it.
- Quote queue with due dates
- Estimator and detailer workload
- Automatic quote follow-ups
- Waiting, in progress, on query, checked
- Queries chased automatically
- Job files and revisions in one place
- Checking step before release
- Turnaround times per stage
- Win rate by builder
- Works alongside your detailing software
Production scheduling
Rush jobs without the quiet carnage.
Truss and wall frame lines get scheduled against real capacity, not hope. Drag a rush job in and you see exactly which jobs move and which builders need to hear about it. The floor sees today's work on a screen and ticks it off as it's built.
- Separate truss and wall frame lines
- Capacity by shift and line
- Drag and drop rescheduling
- Impact shown before you commit
- Affected builders notified
- Released only once approved and paid
- Factory floor screens per table
- Bundles ticked off as built
- Timber and plate needs per week
- Late and at-risk jobs flagged
Delivery & dispatch
The truck turns up. The site is ready.
Deliveries get planned by area with trucks, drivers and crane bookings on one calendar. Builders confirm the site is ready before anything is loaded. Drivers get a load list in unload order and capture proof of delivery on their phone.
- Delivery calendar by truck and area
- Crane and forklift bookings
- Site ready confirmation from builder
- Site contacts and access notes
- Load lists in unload order
- Bundles ticked on a phone
- Photos and signature on site
- SMS when the truck leaves
- Return trips and missed items logged
- Delivered jobs flow to invoicing
Changes & invoicing
Late changes, priced and signed before anyone recuts.
Every change request is logged against the job, priced and approved by the builder before files are touched. Revisions are kept so there's no argument later. Once a job is delivered the invoice goes to Xero or MYOB with deposits and variations already in it.
- Change requests from the portal
- Pricing before approval
- Builder sign-off recorded
- Full revision history
- Rework and waste tracked
- Variations added to the invoice
- Deposits and progress claims
- Invoices into Xero or MYOB
- Overdue accounts flagged
- Account holds for production
04How it changes
Before and after
A Monday of new jobs, wolloped.
Here's how a typical Monday could change. Every plant runs differently, so we map yours first.
Before
- Twelve plan sets in the inbox over the weekend
- Half are missing engineering or the wind rating
- Detailers pick jobs off the whiteboard
- A rush job bumps three others with nobody told
- Builders ring all morning about truck times
- Someone walks the yard to check what's built
After
- Builders uploaded plans to the portal against a checklist
- Missing info was flagged back to them automatically
- The detailing queue is sorted by due date
- The rush job shows exactly what moves before you say yes
- Builders see their delivery date in the portal
- The floor screen shows what's built and what's next
05Services
Everything under one roof
Software, websites and systems for truss and frame manufacturers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for truss and frame manufacturers
Built around how your truss and frame manufacturer actually runs: builder portal, plan intake & checklists and the admin in between, in one system you own.
Websites for truss and frame manufacturers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Truss and frame manufacturer system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for truss and frame manufacturers
Quote queue & follow-ups and job tracking: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect MiTek, Pryda and Multinail so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your truss and frame manufacturer, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on and work alongside the engineering software you're happy with. Where something's holding you back we'll show you the alternative.
- MiTek
- Pryda
- Multinail
- FRAMECAD
- Xero
- MYOB
- Microsoft 365
- SharePoint
- Google Workspace
- Dropbox
- Bluebeam
- Buildxact
- Stripe
- Teletrac Navman
- MTData
- Webfleet
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your truss and frame manufacturer: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in the office, the detailing room, on the floor and in the yard, then work out where jobs actually get stuck.
- 02
Archi-tech
We plan it before writing code: your job stages, builder portal, production lines, trucks, accounting, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually plan intake or the builder portal first, so the phone calms down quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things truss and frame manufacturers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Does it work with our detailing software?
Yes. You keep using MiTek, Pryda, Multinail or whatever you design in. We track the jobs, status, files, changes and delivery around it.
Can builders upload their own plans?
Yes. Builders get a portal where they upload plans against a checklist. Missing info like the wind rating or engineering gets flagged before the job reaches your queue.
Can it handle rush jobs without wrecking the schedule?
Yes. Production is scheduled against real capacity per line. When you add a rush job you see what it moves before you commit and affected builders can be told automatically.
Will builders stop ringing about deliveries?
Most of those calls go away. Delivery dates and truck status sit in the builder's portal and they get an SMS the day before and when the truck leaves.
We already have systems we like. Do we have to switch?
No. We build around what works, whether that's your detailing software, Xero, MYOB or your fleet tracking. If something is holding you back we'll show you what replacing it involves before anything changes.
How much does a truss and frame system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
We plan it in stages so you get the first win early. A builder portal or detailing queue can be live well before the full production and delivery system is done.
Can the floor see the schedule?
Yes. We put today's jobs on screens at the saws and tables. Bundles get ticked off as they're built so the office always knows where things are.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most truss and frame manufacturers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a truss and frame manufacturer problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.