Job intake & tags
Customer, parts, colour, finish and photos captured at the counter, with barcoded tags printed on the spot.
Powder coating software: job tracking, colours & pickups
Powder coaters: every part tracked, every colour right. Spray more, chase less.
Parts come in with a texta tag wired on, the colour batch lives in the foreman's head and customers ring three times a day asking if their gates are ready. We build job tracking, colour batching, quoting and trade systems for powder coaters, then we host them and look after them.
Looking for powder coating job tracking software that actually fits the shop floor?
A powder coating shop is a juggling act. Hundreds of parts from dozens of customers move through blasting, pretreatment, masking, the booth and the oven. Every colour change means cleaning down the booth, so batching smart is where the money is. Meanwhile the front counter is quoting walk-ins, chasing special colours from the supplier and answering the phone. Most job management software is built for tradies in a ute, not a shop where the job is a rack of fence panels in Monument.
Wollopit builds custom powder coating software around how your shop actually runs. Every job gets a barcoded tag at drop-off with photos and the colour locked in. The batch planner groups work by colour and finish so you spray more between clean-downs. Customers get a text when it's ready and trade accounts see their jobs online. We connect it to Xero or MYOB, host it on our own servers and look after the lot.
01The problems
What we hear from powder coaters
Does your powder coating business have these problems? Here's how we'd fix them.
Most powder coaters we talk to are flat out and very good at what they do. The coating is rarely the problem. It's everything around it.
- The problemHandwritten tags that don't surviveTexta on cardboard, wired to a part, goes through the blaster and the oven. Half come out unreadable and parts get mixed up.How we fix itPrinted barcoded tags at drop-off. Scan at every stage and the job always knows where it is.
- The problemColour batches planned by memoryTomorrow's batches come off a whiteboard and the foreman's head. A rush job jumps in and the booth gets cleaned three extra times.How we fix itA batch planner that groups every job by colour and finish, so the day runs on fewer colour changes.
- The problem"Is it ready yet?" callsThe phone rings all afternoon with customers asking about their wheels, gates or trailer parts.How we fix itAutomatic texts when a job passes QC, plus a status link customers can check whenever they like.
- The problemQuotes by eyeSomeone eyeballs a trailer load of balustrade and guesses. Blasting and masking get forgotten and the job's underquoted.How we fix itQuotes by square metre, item or linear metre with blasting, masking, colour surcharges and minimum charges built in.
- The problemWrong colour out the doorThe customer said Surfmist, the tag said something else and the job went into the wrong batch.How we fix itColour code and finish locked at intake and confirmed by the customer before anything goes on the rack.
- The problemSpecial colours ordered too latePowder for a custom colour only gets ordered once the job's already sitting there. The customer waits another week.How we fix itSpecial colour orders raised when the quote's accepted, with supplier lead times tracked against the due date.
- The problemPowder stock is a guessNobody knows how many kilos of Black Satin are left until the box is empty halfway through a batch.How we fix itPowder stock by colour and kilo, drawn down per batch, with reorder alerts before you run short.
- The problemDamage arguments at pickupA customer swears the pitting wasn't there when they dropped it off. No photos and no proof.How we fix itIntake photos on a tablet, condition notes and customer sign-off before the job's accepted.
- The problemFinished work clogging the floorJobs sit in the corner for months. Nobody's chased them and nobody's paid.How we fix itAutomatic pickup reminders, storage fee rules and a list of every uncollected job by age.
- The problemTrade dockets retyped into XeroFabricators drop off ten jobs a week and someone retypes every docket at month end.How we fix itTrade accounts with their own pricing and job history, with invoices pushed straight into Xero or MYOB.
- The problemWarranty paperwork done weeks laterBuilders want architectural warranty paperwork and you're digging through notes to fill it in.How we fix itBatch records with powder batch numbers, pretreatment and film thickness readings, ready for warranty paperwork.
02What we build
Solutions
What we build for powder coaters. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Stage tracking
Scan jobs through blasting, pretreatment, masking, coating, curing and QC so everyone knows where they're at.
Colour batch planner
Jobs grouped by colour and finish, rush jobs slotted into the right run and the day planned around fewer clean-downs.
Quoting calculator
Pricing by square metre, item or length, with blasting, masking, special colours and minimum charges built in.
Pickup texts & status links
Customers texted the moment a job's ready, with a link to check progress any time.
Online colour chart
The colours and finishes you spray shown on your website, with special order colours flagged.
Special colour ordering
Powder orders raised from accepted quotes, with supplier lead times tracked against due dates.
Powder stock
Kilos on hand by colour, usage per batch and reorder alerts before a batch runs dry.
Trade portal
Fabricators and builders log in to book jobs, check progress and see invoices at their own pricing.
Invoicing & payments
Invoices to Xero or MYOB, card payments online and paid-before-pickup checks for walk-ins.
QC & warranty records
Film thickness, adhesion checks, pretreatment logs and powder batch numbers stored against every job.
Shop floor screens
Today's batches, oven schedule and rush jobs on a TV in the shop, updating as jobs are scanned.
A website that gets quotes
Hand-built, quick on mobile, with photo quote requests and built to rank for 'powder coating near me'.
03The systems
The big ones
Your whole coating shop, on one system.
These are the systems powder coaters ask us about most. Each one works on its own and they get properly clever when they're joined up.
Job tracking
Every part tagged. Every job findable.
Jobs are booked in at the counter with photos, colour and finish, then tagged with a barcode. Every stage gets a quick scan, so anyone can find a job in seconds without walking the shop.
- Barcoded tags printed at drop-off
- Intake photos and condition notes
- Customer sign-off on a tablet
- Jobs split into parts with their own colours
- Scan at blast, pretreat, coat, cure and QC
- Due dates and rush flags
- Search by customer, rego or job number
- Rework and recoat tracked separately
- Full history on every job
Colour batching
Spray more between clean-downs.
Every open job is grouped by colour and finish automatically. Plan tomorrow's runs in a few clicks and see straight away where a rush job fits without another booth clean.
- Jobs grouped by colour and finish
- Drag and drop batch planning
- Rush jobs matched to existing runs
- Square metres per batch
- Oven and booth schedule
- Waiting-on-powder jobs flagged
- Batch sheets for the coaters
- Shop floor TV board
Quoting & colours
Quotes that charge for the blasting.
Measure it, pick the colour and the quote builds itself with your pricing rules. Special colours trigger a powder order the moment the customer says yes.
- Pricing by m², item or length
- Blasting and stripping charges
- Masking and plug charges
- Colour and finish surcharges
- Minimum batch charges
- Photo quote requests from your website
- Quotes sent and accepted by SMS or email
- Accepted quotes become jobs
- Special colour powder orders raised automatically
Pickups & updates
They stop ringing. You stop answering.
The moment a job passes QC the customer gets a text with pickup times. Walk-ins can pay before they arrive and jobs that sit too long get chased for you.
- Ready-for-pickup texts
- Live status link for every job
- Pay online before pickup
- Paid-before-release checks
- Pickup reminders on a schedule
- Storage fee rules for old jobs
- Uncollected jobs by age
- Pickup sign-off with photos
Trade accounts
Your regulars, on their own portal.
Fabricators, builders and window makers log in to book work, check progress and download invoices. Their pricing is set once and every job flows into Xero or MYOB without retyping.
- Trade logins for every account
- Their own pricing and colour lists
- Book jobs and upload drawings
- Live job status
- Invoices and statements online
- Invoices synced to Xero or MYOB
- Credit limits and account holds
- Warranty records on request
04How it changes
Before and after
A colour batch day, wolloped.
Here's how a busy coating day could change. Every shop runs differently, so we map yours first.
Before
- Tags so burnt nobody can read the job number
- Batches planned from memory and a whiteboard
- A rush job jumps in and the booth gets cleaned again
- Out of special powder halfway through a run
- The phone rings all afternoon asking if it's ready
- Dockets retyped into Xero on Friday
After
- Scan the barcode tag and the job comes up
- Tomorrow's batches grouped by colour and finish
- Rush jobs slotted into the right colour run
- Low powder flagged before the batch starts
- Customers texted the moment QC passes
- Invoices land in Xero on their own
05Services
Everything under one roof
Software, websites and systems for powder coaters.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for powder coaters
Built around how your powder coating business actually runs: job intake & tags, stage tracking and the admin in between, in one system you own.
Websites for powder coaters
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Powder coating business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for powder coaters
Colour batch planner and quoting calculator: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks Online so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your powder coating business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the accounting, payment and messaging tools you already use. Anything that's doing its job stays put.
- Xero
- MYOB
- QuickBooks Online
- Stripe
- Square
- Microsoft 365
- Google Workspace
- MessageMedia
- ServiceM8
- Cin7
- Unleashed
- Shopify
- WooCommerce
- StarShipIt
- Australia Post
- Sendle
- Deputy
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your powder coating business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at the front counter, the blast bay, the booth and the oven, then work out where jobs get lost and time leaks.
- 02
Archi-tech
We plan it before writing code: your stages, colours, pricing rules, trade accounts, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually tags and pickup texts first, so the phone goes quiet quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things powder coaters ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Will barcode tags survive blasting and the oven?
We can print onto high-temperature labels made for cure ovens. If those don't suit your racks we'll use a tag that travels with the job instead. We test it in your shop before you commit.
Can one job have parts in different colours?
Yes. A job can be split into lines with their own colour and finish, so the gate goes into the Monument run and the posts into Surfmist. They come back together for pickup.
Can trade customers see their jobs?
Yes. Trade customers can log in to book work, see job status and download invoices at their own pricing.
Can customers pick colours online?
Yes. We can put a colour chart on your website with the colours and finishes you spray, with special order colours and lead times flagged.
We already use Xero and a job system. Do we have to switch?
No. We build around what works. If Xero, MYOB or another tool is doing its job we connect to it. If something's holding you back we'll show you what replacing it would involve before anything changes.
How much does a powder coating system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like barcoded tags and pickup texts can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most powder coaters we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a powder coating business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.