Instant quote portal
Customers upload CAD, choose material, finish and quantity, then get a price or a review request on your website.
CNC machining software: instant quotes, jobs & tracking
CNC machinists: upload a file, get a quote. Less quoting, more cutting.
Quote requests turn up with files in every format, half of them missing a drawing. You lose hours quoting jobs you don't win. The phone rings all day with "where's my part?" We build file-to-quote portals, job tracking and shop floor systems for CNC machinists, then we host them and look after them.
Looking for CNC instant quoting software that also runs the shop floor?
A CNC shop is an estimator, a scheduler, a storeman, a QC department and a courier desk all squeezed into one factory unit. The quoting happens at night in a spreadsheet. The schedule lives on a whiteboard next to the Haas. Material certs sit in someone's inbox. Then a customer rings to ask whether their brackets have gone to the anodiser yet and nobody's quite sure.
Wollopit builds custom software for CNC machining businesses around how your shop actually runs. Customers upload a STEP file, pick a material, finish and quantity, then get a price or a fast review. Won quotes become jobs with travellers, a spot on the machine schedule and live tracking the customer can check themselves. We connect the CAD, CAM and accounting tools you already use and look after the lot on our own servers, so you can get back to making chips.
01The problems
What we hear from CNC machinists
Does your CNC machining business have these problems? Here's how we'd fix them.
Most machine shops we talk to can hold a tenth of a thou all day long. The paperwork around the job is where the tolerances go out the window.
- The problemQuoting eats your nightsEvery RFQ means opening the model, working out cycle times and material, then typing up a PDF. Most of them never come back.How we fix itA file-to-quote portal that estimates simple parts from the geometry, material and quantity. The tricky ones drop into a review queue.
- The problemFiles in every format under the sunSTEP, IGES, DXF, a PDF screenshot and the odd phone photo of a sketch on a napkin. Half arrive without a drawing.How we fix itAccepted formats only, with automatic checks for units, missing drawings and unreadable files. The customer gets asked before it hits your desk.
- The problemEndless material and finish questionsWhich grade of aluminium? Anodised or raw? What tolerance actually matters? Three emails before you can price it.How we fix itMaterial, finish, tolerance and thread options chosen at upload, with notes attached to the exact feature they care about.
- The problemPrice breaks on demandThey want a price for 1, 10, 50 and 200. That's four quotes from one request.How we fix itQuantity pricing worked out automatically, with setup spread across the run so the breaks are right every time.
- The problem"Where's my part?" callsThe phone rings all day and someone walks out to the floor to check whether the job has even been loaded.How we fix itOrder tracking with clear stages. Customers check their own portal and get an email when parts ship.
- The problemRepeat parts quoted from scratchThe same bracket gets re-quoted every six months because nobody can find the last price or the program.How we fix itA saved parts library per customer with price, revision, program and setup notes. Reorders in one click.
- The problemRevisions get mixed upRev B gets cut when Rev C was emailed on Tuesday. Now you've got forty parts for the scrap bin.How we fix itRevision control on every part. The latest rev is locked to the job and old ones are flagged as superseded.
- The problemThe schedule lives on a whiteboardWhat's on the five-axis, what's next on the lathe and which jobs are late are all in the foreman's head.How we fix itA machine schedule board on any screen. Operators update job status from a tablet at the machine.
- The problemMaterial and offcuts are a guessYou order a full length of 304 bar and find a perfectly good offcut under the bench next week.How we fix itA stock and offcut register with material allocated to jobs and reorder alerts before you run short.
- The problemParts disappear at the finisherJobs go out for anodising, plating or powder coat and nobody tracks when they're due back.How we fix itSubcontract tracking with send-out and due dates, plus reminders when something's overdue.
- The problemInspection paperwork in a pileFirst article reports, CMM printouts and material certs scattered between a filing cabinet and three inboxes.How we fix itQC checklists per job, certs and inspection reports attached and a dispatch pack that builds itself.
- The problemJobs retyped into XeroThe quote, the job and the invoice all get typed separately. You never find out which jobs actually made money.How we fix itWon quotes flow into invoices in Xero or MYOB, with actual machine time and material compared against the quote.
02What we build
Solutions
What we build for CNC machinists. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
CAD file checks
Accepted formats, unit checks, size limits and missing drawing prompts before the file reaches you.
Quote review queue
Complex parts land in one queue with the model, notes and suggested price so you can adjust and send in minutes.
Quantity pricing
Price breaks calculated from setup and cycle time, shown side by side so customers pick the sweet spot.
Customer portal & order tracking
Quotes, orders, revisions, certs and live job status in one login for every customer.
Saved parts & reorders
Every part a customer has ordered with its price, revision and program notes, ready to reorder.
Revision control
Drawings and models versioned per part, with the current rev locked to the job and old ones flagged.
Job travellers & work orders
Printed or on-screen travellers with QR codes for operations, setups and sign-offs.
Machine schedule board
Every mill, lathe and five-axis on one board, with drag and drop scheduling and late job warnings.
Material & offcut stock
Bar, plate and billet stock, offcuts by size and grade, allocation to jobs and supplier reorders.
Subcontract tracking
Anodising, plating, heat treatment and powder coat send-outs with due dates and reminders.
QC & certificates
Inspection checklists, first article reports, material certs and dispatch packs attached to every job.
Job costing & invoicing
Actual time and material against the quote, with invoices pushed to Xero or MYOB.
Dispatch & shipping
Packing slips, labels and tracking through StarShipIt, Australia Post or your local courier.
A website that wins RFQs
Hand-built, quick on mobile, with your capabilities, machine list and quote portal front and centre.
03The systems
The big ones
Your whole machine shop, on one system.
These are the systems CNC shops ask us about most. Each one works on its own. They get properly clever when they're joined up.
File-to-quote
Upload a file. Get a quote. Get back on the tools.
Customers drop a CAD file on your website, pick material, finish and quantity and see a price straight away for straightforward parts. Anything tricky goes to your review queue with the model and options already filled in, so quoting takes minutes instead of an evening.
- STEP, IGES, Parasolid and DXF uploads
- 3D preview in the browser
- Unit and file checks on upload
- Material grades and stock sizes
- Finishes, threads and tolerances
- Quantity price breaks
- Lead time options like standard or rush
- Review queue for complex parts
- Your rates, setups and margins
- Quote to order in one click
Customer portal
Customers check their own jobs. The phone goes quiet.
Every customer gets a login with their quotes, orders, parts library and certs. They can see exactly where a job is up to and reorder a part they've bought before without sending a single email.
- Live job status by stage
- Shipping updates and tracking links
- Saved parts library per customer
- One-click reorders at the last price
- Revision uploads with approvals
- Material certs and inspection reports
- Invoices and statements
- Multiple logins per company
- NDA acceptance before upload
- Email alerts at each stage
Shop floor scheduling
The schedule, off the whiteboard.
A live board showing every machine, what's running, what's next and which jobs are slipping. Operators tap through operations on a tablet and the office sees it the moment it changes.
- Board for every mill and lathe
- Drag and drop job scheduling
- Late job and due date warnings
- QR travellers at each machine
- Operation sign-offs on a tablet
- Setup and program notes per part
- Machine time logged against jobs
- Maintenance and downtime logs
- Shift handover notes
- Shop floor TV display
Materials & subcontract
Know what's on the rack and what's at the finisher.
Bar, plate and billet stock with offcuts logged by grade and size, so you cut from what you've got before buying more. Parts sent out for anodising, plating or heat treatment are tracked out and back with due dates.
- Stock by grade, form and size
- Offcut register with locations
- Material allocated to jobs
- Reorder alerts and supplier POs
- Heat numbers and material certs
- Send-outs to finishers
- Due back dates and reminders
- Subcontract costs on the job
- Supplier price history
- Stock value report
Quality & job costing
Every job inspected, certified and costed.
Inspection checklists and first article reports live with the job. Certs and reports bundle into a dispatch pack automatically. When it's done you see actual time and material against the quote, then the invoice goes to Xero or MYOB.
- Inspection checklists per part
- First article and in-process checks
- CMM reports attached
- Material certs linked to heat numbers
- Non-conformance and rework logs
- Dispatch pack with certs
- Actual vs quoted time
- Margin per job and per customer
- Invoices to Xero or MYOB
- Quote win rate reports
04How it changes
Before and after
A prototype order, wolloped.
Here's how a new customer's first job could change. Every shop runs differently, so we map yours first.
Before
- Email arrives with a zipped IGES file and no drawing
- Reply asking for material, finish and quantity
- Quote typed up at 9pm a day later
- Customer has already gone with another shop
- Or they say yes and send Rev B the next morning
- Then ring twice a week asking where it's at
After
- Customer uploads a STEP file and drawing on your website
- Material, finish and quantity picked at upload
- Price shown straight away or reviewed within the hour
- Order placed and the job lands on the schedule
- New revision uploaded and locked to the job
- Customer watches it move from machining to shipped
05Services
Everything under one roof
Software, websites and systems for CNC machinists.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for CNC machinists
Built around how your CNC machining business actually runs: instant quote portal, cAD file checks and the admin in between, in one system you own.
Websites for CNC machinists
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
CNC machining business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for CNC machinists
Quote review queue and quantity pricing: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Autodesk Fusion so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your CNC machining business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the CAD, CAM and business tools you rely on, work alongside shop software you're happy with or replace the spreadsheets holding you back.
- Xero
- MYOB
- Autodesk Fusion
- SolidWorks
- Mastercam
- Onshape
- Microsoft 365
- Stripe
- Shopify
- WooCommerce
- Unleashed
- Cin7
- StarShipIt
- Australia Post
- Sendle
- HubSpot
- Deputy
- Google Workspace
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your CNC machining business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time on the floor, at the quoting desk and in the office, then work out what's actually slowing your shop down.
- 02
Archi-tech
We plan it before writing code: your rates, materials, machines, finishes, customers, accounting, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the quoting pain first, so you get a win before the next pile of RFQs.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things CNC machinists ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can quotes be fully automatic?
Simple parts can be priced automatically from the geometry, material, finish and quantity using your own rates. Complex parts go to a review queue so you check them first. You decide where that line sits.
What file formats can customers upload?
Usually STEP, IGES, Parasolid and DXF, plus a PDF drawing. We set it up to accept what you actually cut from. Files get checked on upload so missing drawings or wrong units get flagged before they reach you.
Are customer files kept secure?
Yes. Files are stored privately on our managed servers and only your team and that customer can see them. Customers can accept your NDA or terms before they upload.
Do we have to switch our CAD, CAM or shop software?
No. If Fusion, SolidWorks, Mastercam or your current job system is doing its job, we build around it. If something's holding you back, we'll show you what replacing it would involve before anything changes.
Can it work with Xero or MYOB?
Yes. Won quotes become invoices in Xero or MYOB without retyping. Payments can come back so job status and accounts stay in step.
How much does a CNC quoting system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like an upload portal with a review queue can be quick. Bigger systems with scheduling, stock and QC are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most CNC machinists we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a CNC machining business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.