Online booking
Appointments.
Notary appointment booking with document checklists
Notaries: clients arrive with the right documents. Checklists before appointments.
Clients arriving without ID or originals and appointments rebooked. We build booking and checklist systems for notaries.
Looking for notary booking software?
Notarial appointments fail when documents are missing. We build bookings with checklists by service type.
Wollopit builds client portals, intake flows, document automation and websites for notaries around how your practice actually works. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend your hours on billable work.
01The problems
What we hear from notaries
Does your notary practice have these problems? Here's how we'd fix them.
Most notaries we talk to lose hours every week chasing documents, re-keying client details and answering 'where are we up to?' emails.
- The problemMissing documentsRebooked appointments.How we fix itChecklists by service.
- The problemBookings by phoneCalls.How we fix itOnline booking.
- The problemFees unclearQuestions.How we fix itFee guides.
- The problemApostillesSteps confuse clients.How we fix itProcess guides.
- The problemID requirementsWrong ID.How we fix itID guidance.
- The problemPaymentsAt appointment.How we fix itOnline payment.
02What we build
Solutions
What we build for notaries. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Service checklists
What to bring.
Fee guides
Clear pricing.
Process guides
Apostilles and legalisation.
ID guidance
Requirements shown.
Online payment
Paid ahead.
03How it changes
Before and after
An overseas document, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Client arrives
- Missing original
- Rebooked
- Fee questions
After
- Checklist sent
- Documents ready
- Done first time
- Paid online
04Services
Everything under one roof
Software, websites and systems for notaries.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for notaries
Built around how your notary practice actually runs: online booking, service checklists and the admin in between, in one system you own.
Websites for notaries
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Notary practice system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for notaries
Fee guides and process guides: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Microsoft 365 so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your notary practice, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Microsoft 365
- Google Workspace
- DocuSign
- Calendly
- Stripe
- HubSpot
- Mailchimp
- Zoom
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your notary practice: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things notaries ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can clients book urgent appointments?
Yes. Urgent slots can be offered with their own pricing.
How much does it cost?
It depends on what you need, so we quote up front once we understand your notary practice. No surprise invoices, no lock-in and you own what we build.
Can it work with our practice software?
Usually, yes. We connect to the tools you rely on and build the client-facing bits they can't do. If something should go we'll explain why first.
Is client information kept secure?
Yes. Portals use encrypted connections, access is restricted to the right people and documents stay on our managed servers. We follow the Australian Privacy Principles.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most notaries we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a notary practice problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.