Deadline tracking
Every date per matter.
Patent & trade mark deadline and renewal tracking
Patent attorneys: never miss a deadline or renewal. Dates tracked, clients instructed.
Deadlines in spreadsheets, renewal reminders sent by hand and client instructions by email. We build deadline and renewal systems for IP firms.
Looking for patent deadline tracking software?
IP practice runs on deadlines. We build systems that track every date, remind clients and collect instructions.
Wollopit builds client portals, intake flows, document automation and websites for patent attorneys around how your practice actually works. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend your hours on billable work.
01The problems
What we hear from patent attorneys
Does your patent attorney firm have these problems? Here's how we'd fix them.
Most patent attorneys we talk to lose hours every week chasing documents, re-keying client details and answering 'where are we up to?' emails.
- The problemDeadlines in spreadsheetsRisky.How we fix itDeadline tracking per matter.
- The problemRenewal remindersSent by hand.How we fix itAutomatic renewal notices.
- The problemClient instructionsBy email.How we fix itOnline instructions.
- The problemPortfolio overviewClients want visibility.How we fix itClient portfolio portal.
- The problemForeign associatesCoordinated by email.How we fix itAssociate tracking.
- The problemInvoicingSeparate.How we fix itLinked fees.
02What we build
Solutions
What we build for patent attorneys. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Renewal notices
Sent automatically.
Instruction forms
Clients instruct online.
Portfolio portal
Clients see their IP.
Associate tracking
Overseas filings.
Fee linking
Invoices per matter.
03How it changes
Before and after
A renewal season, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Spreadsheet of dates
- Reminders by hand
- Instructions by email
- Deadline scare
After
- Dates tracked
- Notices automatic
- Instructions online
- Nothing missed
04Services
Everything under one roof
Software, websites and systems for patent attorneys.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for patent attorneys
Built around how your patent attorney firm actually runs: deadline tracking, renewal notices and the admin in between, in one system you own.
Websites for patent attorneys
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Patent attorney firm system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for patent attorneys
Instruction forms and portfolio portal: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Microsoft 365 so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your patent attorney firm, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Microsoft 365
- Google Workspace
- DocuSign
- Calendly
- Stripe
- HubSpot
- Mailchimp
- Zoom
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your patent attorney firm: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things patent attorneys ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can clients see their whole portfolio?
Yes. Clients can view patents, trade marks and upcoming dates in a portal.
How much does it cost?
It depends on what you need, so we quote up front once we understand your patent attorney firm. No surprise invoices, no lock-in and you own what we build.
Can it work with our practice software?
Usually, yes. We connect to the tools you rely on and build the client-facing bits they can't do. If something should go we'll explain why first.
Is client information kept secure?
Yes. Portals use encrypted connections, access is restricted to the right people and documents stay on our managed servers. We follow the Australian Privacy Principles.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most patent attorneys we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a patent attorney firm problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.