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Modular builder software: factory tracking & site delivery

Modular builders: every module tracked from factory to site. Build it in the shed. Land it on the day.

Module status lives on a whiteboard in the factory, QA checklists are on clipboards and the crane gets booked for a module that's still waiting on the plasterer. We build systems for modular builders that link the factory floor, the trucks and the site. Then we host them and look after them.

Tell us what's slowing you down →Try the live demo →Or call0423 011 252

Looking for modular construction or prefab production software?

Modular building is a factory and a building company at the same time. Frames, wall panels, services rough-in, linings and fit-off all happen on a production line. Then each module needs QA sign-off, wrapping, a transport permit, an escort if it's wide and a crane that turns up on the right morning. Most modular builders run the factory on one system, the jobs on another and the logistics in someone's inbox.

Wollopit builds custom modular software around how your factory and site teams actually work. Every module gets its own record from the first stud to the final lift. Stages update from a tablet on the floor, QA photos land on the right module and crane day only gets locked in once the modules are genuinely ready. We connect to Procore, Xero and the tools you already use. Then we host and look after the lot.

01The problems

What we hear from modular builders

Does your modular building business have these problems? Here's how we'd fix them.

Most modular builders we talk to have a great product and a factory that runs on whiteboards, clipboards and one production manager's memory. Fine until three projects overlap.

  • The problemNobody knows where each module is atThe whiteboard says module 7 is at linings but it's been in fit-off since Tuesday.
    How we fix itModule tracking by production stage, updated from a tablet at each bay with a live factory board.
  • The problemQA lives on paperChecklists get filled in at smoko, end up coffee-stained and go missing before handover.
    How we fix itDigital QA checklists per stage with photos, sign-offs and hold points that stop a module moving on.
  • The problemCranes booked before modules are readyThe crane and trucks are locked in for Thursday and two modules are still waiting on the plumber.
    How we fix itDelivery and crane scheduling linked to production so you see what's actually ready before you commit.
  • The problemTransport is a juggling actPermits, escorts, pilot vehicles and curfews tracked in emails and somebody's notebook.
    How we fix itA transport planner with loads, permits, escort bookings and route notes per module.
  • The problemSite crews in the darkThe install crew is standing around with a crane on hire while the truck is still at the weighbridge.
    How we fix itA site portal with live module status, truck ETAs by SMS and the lift sequence on their phones.
  • The problemClients chasing updatesEvery week the same calls: how's my build going and can you send some photos?
    How we fix itClient progress dashboards with photos from the factory floor and dates that update themselves.
  • The problemSite defects never reach the factoryA cracked lining or a leaky join gets patched on site and the same mistake happens on the next module.
    How we fix itDefect logs tied to each module and production stage that feed straight back to the factory.
  • The problemMaterials run short mid-lineThe line stalls because nobody ordered enough plasterboard or the windows haven't landed.
    How we fix itMaterials planned from each project's module schedule with stock levels and purchase orders to suppliers.
  • The problemHours don't line up to jobsFactory labour goes into one big bucket so you never know what a module actually cost to build.
    How we fix itTimesheets by module and stage, synced with Deputy and costed against the estimate.
  • The problemCompliance paperwork at the last minuteCertifier docs, inspection records and as-builts scrambled together the week before handover.
    How we fix itCompliance packs built as you go: QA records, inspections, certificates and photos per module.
02What we build

Solutions

What we build for modular builders. Usually all talking to each other.

Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.

01

Production tracking

Every module by stage across every project, with bay boards on screens in the factory.

02

Factory floor tablets

Big buttons for crews to start, finish and flag stages without leaving the bay.

03

Digital QA & hold points

Stage checklists with photos, sign-offs and hold points that stop a module moving on.

04

Production planning

A line schedule across several jobs at once, with capacity by bay and crew.

05

Materials & purchasing

Takeoffs per module type, stock levels and purchase orders sent to suppliers.

06

Transport planner

Loads, permits, escorts, curfews and truck bookings per module.

07

Crane & install scheduling

Crane days and lift sequences locked to what's actually ready in the factory.

08

Site portal

Live module status, truck ETAs by SMS and the lift order for the install crew.

09

Client dashboards

Progress, factory photos and key dates clients can check any time.

10

Defect management

Site and factory defects logged against the module and fed back to production.

11

Job costing & timesheets

Labour and materials per module, compared with the estimate and synced to Xero or MYOB.

12

Compliance & handover packs

QA records, inspections, certificates and as-builts bundled per project.

13

A website that sells modules

Designs, floor plans, inclusions and enquiry forms built to rank for modular homes in your region.

03The systems

The big ones

Factory and site, on one system.

These are the systems modular builders ask us about most. Each one works on its own and they get properly clever when they're joined up.

Factory production

Every module, every stage, on one board.

Each module gets its own record from the first frame to final fit-off. Crews tap stages done on a tablet at the bay and the factory board updates for everyone from the production manager to the office.

  • Module record from frame to fit-off
  • Stages set up to match your line
  • Tablets at every bay
  • Live factory board on a TV
  • Multiple projects on one line
  • Bottlenecks flagged by stage
  • Crew allocation per module
  • Photos and notes per stage
  • Expected completion dates

Digital QA

Quality checks that can't get lost.

Checklists for every stage live on the tablet, with photos required where they matter. Hold points stop a module moving on until it's signed off and the full QA history follows the module to site and handover.

  • Checklists per stage and module type
  • Required photos for key checks
  • Hold points and supervisor sign-off
  • Failed items create rework tasks
  • Pressure and waterproofing tests logged
  • Inspection bookings and results
  • QA history per module
  • Handover packs ready to send

Transport & cranes

Crane day lined up with what's actually ready.

Transport and crane bookings sit on the same calendar as production, so you see straight away if a module won't make its truck. Loads, permits, escorts and lift sequences are planned per module and everyone works off the same plan.

  • Delivery calendar linked to production
  • Readiness warnings before you book
  • Loads and truck allocation
  • Oversize permits and escorts tracked
  • Curfews and route notes
  • Crane bookings and lift sequence
  • Weather and reschedule notes
  • SMS updates for drivers and crane crews

Site & client portals

Site crews and clients see what the factory sees.

Install crews get live status, truck ETAs and the lift order on their phones. Clients get a clean progress dashboard with factory photos and dates, so the how's-it-going calls dry up.

  • Live module status for site
  • Truck ETAs by SMS
  • Lift order and set-out drawings
  • Install checklists on site
  • Client progress dashboard
  • Factory photos by stage
  • Key dates and milestones
  • Variations and approvals
  • Document library per project

Defects & job costing

Fix it once. Then fix the line.

Defects found on site get logged against the module and the stage that caused them, then land back with the factory crew. Labour and materials are tracked per module so you finally know what each one costs to build.

  • Defect logging with photos on site
  • Linked to module and stage
  • Assigned back to factory crews
  • Repeat defect reports
  • Maintenance period tracking
  • Timesheets by module and stage
  • Materials costed per module
  • Estimate versus actual
  • Costs and invoices to Xero or MYOB
04How it changes

Before and after

Crane day, wolloped.

Here's how a delivery week could change. Every modular builder runs differently, so we map yours first.

Before

  1. Whiteboard says all five modules are nearly done
  2. Crane and trucks booked for Thursday on a hunch
  3. QA checklists turn up in a ute on Wednesday
  4. Module four still waiting on the plumber
  5. Crane sits idle on hire while site waits
  6. Defect patched on site and never reported

After

  1. Live board shows four ready and one in linings
  2. Crane day only confirmed once modules pass QA
  3. QA signed off with photos on the tablet
  4. Late module flagged early and its truck moved
  5. Site gets truck ETAs by SMS and the lift order
  6. Defect logged and sent back to the factory
05Services

Everything under one roof

Software, websites and systems for modular builders.

Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.

Custom software for modular builders

Built around how your modular building business actually runs: production tracking, factory floor tablets and the admin in between, in one system you own.

Websites for modular builders

Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.

Modular building business system upgrades

Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.

Apps and portals for modular builders

Digital QA & hold points and production planning: customer and staff portals that work on any phone without an app store.

Integrations and automation

We connect Procore, Autodesk Construction Cloud and Revit so information moves on its own and nobody retypes it.

Hosting, support and care

Managed hosting, updates, backups and security for your modular building business, looked after by the people who built it.

06Integrations

Connections

Plays nicely with what you already use.

We connect to the tools you rely on, work alongside platforms like Procore that are doing their job and replace the ones holding you back.

  • Procore
  • Autodesk Construction Cloud
  • Revit
  • AutoCAD
  • SafetyCulture
  • Buildxact
  • Xero
  • MYOB
  • Microsoft 365
  • SharePoint
  • Google Workspace
  • Dropbox
  • Deputy
  • Employment Hero
  • Stripe
  • Twilio SMS
  • Google Maps
07How we work

The process

Some people dip their toe in. We turn up in a rebreather.

We get properly below the surface of your modular building business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.

  1. 01

    Think

    We walk the factory floor, stand around on a crane day and sit with the office to see where modules actually get stuck.

  2. 02

    Archi-tech

    We plan it before writing code: your production stages, QA, transport, crane bookings, site crews, clients, hosting and cost.

  3. 03

    Build

    Real engineering shown to you early and often. Usually production tracking or QA first, so the factory gets a win before the next project lands.

  4. 04

    Look after

    We host it, maintain it and keep improving it. When something breaks you call the people who built it.

08Questions

FAQ

Things modular builders ask us.

Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.

Can it handle multiple projects in the factory?

Yes. Modules are tracked per project, so production can be planned across several jobs at once with a view of capacity by bay and crew.

Will the factory crews actually use it?

That's the aim. Tablet screens are built for gloves and sawdust: big buttons, a couple of taps per stage and photos straight from the camera.

Can it stop us booking a crane too early?

Yes. Crane and transport bookings sit next to production status, so you get a warning if a module won't be through QA in time.

We already use Procore. Do we have to switch?

No. If Procore or another platform is working for the site side, we build around it and sync module status, defects and documents. We only replace what's holding you back.

Can clients see progress without ringing us?

Yes. Clients get their own login with progress, factory photos and key dates. You choose what they see.

How much does a modular builder system cost?

It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.

How long does it take?

We plan it in stages so you get the first win early. Production tracking or digital QA is often first. Logistics and portals join up after that.

Who looks after it once it's built?

We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.

We already have systems. Can you upgrade them instead of starting again?

Usually, yes. Most modular builders we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.

Contact

Got a modular building business problem? Consider it wolloped.

Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.

Call0423 011 252 Emailprojects@wollopit.com.au
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