Availability
Dates shown.
Celebrant ceremony planning, paperwork & booking
Celebrants: ceremonies planned, paperwork on time. Planning portals for couples.
Bookings by DM, ceremony details in email threads and paperwork deadlines tracked by memory. We build planning portals for celebrants.
Looking for celebrant booking and planning software?
Celebrants guide couples through planning and legal paperwork. We build portals with availability, questionnaires and deadline reminders.
Wollopit builds client portals, intake flows, document automation and websites for marriage celebrants around how your practice actually works. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can spend your hours on billable work.
01The problems
What we hear from marriage celebrants
Does your celebrant business have these problems? Here's how we'd fix them.
Most marriage celebrants we talk to lose hours every week chasing documents, re-keying client details and answering 'where are we up to?' emails.
- The problemBookings by DMDates double booked.How we fix itAvailability and booking.
- The problemCeremony details in emailLost.How we fix itPlanning questionnaires.
- The problemPaperwork deadlinesNotice periods matter.How we fix itDeadline reminders.
- The problemPaymentsDeposits chased.How we fix itOnline deposits.
- The problemScript draftsEmailed back and forth.How we fix itDrafts shared in the portal.
- The problemRehearsalsScheduled by text.How we fix itRehearsal booking.
02What we build
Solutions
What we build for marriage celebrants. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Planning questionnaire
Couple's story.
Deadline reminders
Legal paperwork.
Online deposits
Date secured.
Script sharing
Drafts reviewed.
Rehearsal booking
Scheduled.
03How it changes
Before and after
A spring wedding, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- DM enquiry
- Details in email
- Notice deadline close
- Deposit chased
After
- Date booked online
- Questionnaire done
- Reminders sent
- Deposit paid
04Services
Everything under one roof
Software, websites and systems for marriage celebrants.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for marriage celebrants
Built around how your celebrant business actually runs: availability, planning questionnaire and the admin in between, in one system you own.
Websites for marriage celebrants
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Celebrant business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for marriage celebrants
Deadline reminders and online deposits: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Microsoft 365 so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your celebrant business, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Microsoft 365
- Google Workspace
- DocuSign
- Calendly
- Stripe
- HubSpot
- Mailchimp
- Zoom
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your celebrant business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things marriage celebrants ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can couples see their ceremony script?
Yes. Drafts can be shared for comments and approval.
How much does it cost?
It depends on what you need, so we quote up front once we understand your celebrant business. No surprise invoices, no lock-in and you own what we build.
Can it work with our practice software?
Usually, yes. We connect to the tools you rely on and build the client-facing bits they can't do. If something should go we'll explain why first.
Is client information kept secure?
Yes. Portals use encrypted connections, access is restricted to the right people and documents stay on our managed servers. We follow the Australian Privacy Principles.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most marriage celebrants we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a celebrant business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.