Availability & enquiries
Live calendar on your website, an enquiry form that captures date, venue and guest numbers, plus expiring date holds.
Marriage celebrant software: bookings, NOIMs & scripts
Celebrants: ceremonies planned, paperwork on time. More "I do", less admin.
Enquiries come in by DM, the couple's love story is spread across six email threads and the NOIM deadline lives in your head. We build booking, planning and paperwork systems for marriage celebrants with a portal for every couple. Then we host them and look after them.
Looking for celebrant software that handles bookings, paperwork and the ceremony itself?
Running a celebrant business means being a storyteller, a legal officer and a small business owner all at once. The ceremony is the fun part. Around it sits a pile of admin: holding dates, chasing deposits, collecting birth certificates and divorce orders, keeping an eye on the one-month NOIM deadline, swapping script drafts in Word and lodging with BDM within 14 days of the wedding. Most celebrants juggle it with a diary, a spreadsheet and a lot of sticky notes.
Wollopit builds custom celebrant software around how you actually work. Couples check your availability and pay a deposit online. They fill in their story in a proper questionnaire, upload their documents securely and comment on script drafts in their own portal. You get reminders before every legal deadline and a clear list of what's lodged and what isn't. We connect the tools you already like, replace the ones that don't fit and look after the lot on our own servers.
01The problems
What we hear from marriage celebrants
Does your celebrant business have these problems? Here's how we'd fix them.
Most celebrants we talk to are brilliant on the day and buried in admin the rest of the week. It works fine until spring, when there's a wedding every Saturday.
- The problemBookings by DMEnquiries land in Instagram, Facebook, email and texts. A date gets held for a 'maybe' couple while another couple books it somewhere else.How we fix itLive availability on your website, an enquiry form that captures the date and venue, plus date holds that expire on their own.
- The problemNOIM deadlines tracked by memoryThe Notice of Intended Marriage has to reach you at least a month before the wedding. Miss it and the couple needs a shortening of time.How we fix itEvery booking gets a NOIM due date worked out from the wedding date, with reminders to the couple and an alert to you well before it's tight.
- The problemChasing ID and documentsBirth certificates, passports, divorce orders and death certificates arrive as blurry phone photos across three emails. Some never arrive.How we fix itA secure upload checklist for each couple that shows exactly what's in, what's missing and what you've sighted.
- The problemCeremony details lost in emailHow they met, who's doing the readings and the dog as ring bearer are scattered across months of threads.How we fix itA planning questionnaire in the couple's portal that saves as they go and feeds straight into their ceremony file.
- The problemScript drafts back and forthDraft 4 final FINAL.docx goes out, the couple replies to draft 3 and nobody knows which version is right.How we fix itScript drafts shared in the portal with comments, version history and an approve button.
- The problemDeposits and balances chasedInvoices get sent by hand and you're awkwardly texting about the balance a week before the wedding.How we fix itOnline deposits to secure the date and automatic balance reminders, with payments reconciled in Xero or MYOB.
- The problemRehearsals and logistics by textRehearsal times, venue coordinator numbers and the photographer's name are buried in your messages.How we fix itRehearsal booking plus a run sheet for each wedding with the venue, timings, suppliers and contacts on your phone.
- The problemLodgement after the weddingSigned certificates sit in the car while you try to remember which weddings are registered with BDM inside the 14 days.How we fix itA lodgement tracker that counts down from each ceremony and flags anything not yet registered.
- The problemReviews you forget to ask forThe couple loved it but you never got around to asking for a Google review. Then they're on their honeymoon.How we fix itAn automatic thank-you a few days after the wedding with a review link, plus anniversary emails that bring referrals.
- The problemYour own complianceOPD hours, insurance renewals and the annual registration charge all fall due while you're flat out with weddings.How we fix itA simple compliance board with your OPD records, renewal dates and reminders so nothing sneaks up on you.
02What we build
Solutions
What we build for marriage celebrants. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Couple planning portal
Every couple gets a login with their checklist, questionnaire, documents, script and payments in one place.
Ceremony questionnaire
Their story, vows, readings, rituals and special touches collected in a form that saves as they go.
NOIM & deadline tracker
One-month NOIM due dates, shortening of time flags and reminders for every booking.
Secure document upload
Birth certificates, passports and divorce orders uploaded safely with a sighted checklist for each couple.
Script builder & sharing
Build scripts from your own templates, share drafts for comments and get a signed-off final.
Quotes, agreements & deposits
Packages, e-signed agreements, online deposits and balance reminders that land in Xero or MYOB.
Rehearsals & run sheets
Bookable rehearsal slots and a wedding-day run sheet with timings, suppliers and venue contacts.
Lodgement tracker
Every ceremony counted down to its 14-day BDM lodgement, with certificates marked off as they're done.
Reviews & anniversary emails
Thank-you messages, Google review requests and first anniversary notes sent on their own.
A website that books
Hand-built, quick on mobile, with your packages and availability, built to rank for 'celebrant near me'.
03The systems
The big ones
Your whole celebrant business, on one system.
These are the systems celebrants ask us about most. Each one works on its own and they get properly clever when they're joined up.
Bookings & payments
Dates booked and paid for. No DMs required.
Couples see which dates you have free and send a proper enquiry with everything you need to quote. When they're ready they sign your agreement and pay the deposit online. The date locks in and the balance reminder is already scheduled.
- Live availability on your website
- Enquiry form with date, venue and package
- Date holds that expire automatically
- Packages and add-ons like rehearsals
- E-signed booking agreements
- Online deposits by card
- Automatic balance reminders
- Payments into Xero or MYOB
- Travel fees by distance or area
- Elopements and weekday pricing
Legal paperwork
Every NOIM in on time. Every lodgement done.
Each booking gets its legal timeline the moment it's confirmed. The couple is reminded about their NOIM and documents well before the one-month mark. After the ceremony a countdown keeps every BDM lodgement inside the 14 days.
- NOIM due date from the wedding date
- Reminders to couples before it's tight
- Shortening of time flags
- Secure document uploads
- Sighted checklist for every document
- Declaration of no legal impediment tracked
- Witness names collected ahead
- 14-day lodgement countdown
- Lodged and outstanding list
- Your OPD and renewal dates
Ceremony planning portal
Their story in one place. Their script signed off.
Couples fill in a planning questionnaire in their own portal instead of answering a hundred emails. You build the script from your templates and their answers, then share drafts for comments until they hit approve.
- A private portal for every couple
- Questionnaire that saves as they go
- Love story, vows and readings
- Rituals like handfasting or sand ceremonies
- Script templates you control
- Drafts shared with comments
- Version history and final approval
- Print-ready script for the folder
- Reading copies for family members
- Planning checklist with due dates
Wedding day & after
Run sheet on your phone. Reviews on autopilot.
Rehearsals are booked in a click and every wedding has a run sheet with timings, the venue coordinator and the photographer. Once it's done the thank-you and review request go out on their own.
- Bookable rehearsal slots
- Run sheet for every ceremony
- Venue and supplier contacts
- Timings and processional order
- Directions and parking notes
- Day-of view on your phone
- Thank-you message after the wedding
- Google review requests
- First anniversary emails
- Referral tracking from past couples
04How it changes
Before and after
A spring wedding, wolloped.
Here's how one booking could change from first message to lodged certificate. Every celebrant works differently, so we map yours first.
Before
- Enquiry arrives by Instagram DM at 11pm
- Check the paper diary and reply with a maybe
- Details collected over a dozen emails
- Realise the NOIM is due in four days
- Chase the deposit and the divorce order by text
- Certificates sit in the car after the wedding
After
- Couple picks a free date on your website
- Agreement signed and deposit paid online
- Questionnaire filled in through their portal
- NOIM reminder went out a month early
- Documents uploaded and marked as sighted
- Lodgement countdown flags it the next morning
05Services
Everything under one roof
Software, websites and systems for marriage celebrants.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for marriage celebrants
Built around how your celebrant business actually runs: availability & enquiries, couple planning portal and the admin in between, in one system you own.
Websites for marriage celebrants
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Celebrant business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for marriage celebrants
Ceremony questionnaire and nOIM & deadline tracker: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your celebrant business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones that don't fit how you work.
- Xero
- MYOB
- QuickBooks
- Stripe
- Square
- PayPal
- Google Workspace
- Microsoft 365
- Calendly
- Acuity Scheduling
- Dubsado
- Studio Ninja
- DocuSign
- Mailchimp
- Zoom
- Canva
- Google Business Profile
- Easy Weddings
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your celebrant business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit down with you and walk through a real booking from first enquiry to lodged certificate, then work out where the time goes.
- 02
Archi-tech
We plan it before writing code: your packages, paperwork timeline, portal, scripts, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before wedding season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things marriage celebrants ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it keep track of NOIM deadlines?
Yes. Each booking gets its NOIM due date worked out from the wedding date. The couple gets reminders well ahead and you get an alert if anything is getting close to the one-month mark.
Is it safe for couples to upload ID and certificates?
Yes. Documents are uploaded over a secure connection and stored privately on our managed servers. Only you can see them and you can mark each one as sighted.
Does it lodge marriages with BDM for me?
You still lodge through your state's BDM system as normal. The system tracks each ceremony against the 14-day deadline and keeps the details ready so lodging is quick.
Can couples see and comment on their ceremony script?
Yes. Drafts are shared in their portal for comments and approval, with version history so everyone knows which one is final.
I also do namings, vow renewals and funerals. Can it handle those?
Yes. Different ceremony types can have their own questionnaires, script templates and checklists, without the marriage paperwork steps where they're not needed.
Do I have to stop using Dubsado, Studio Ninja or Calendly?
No. If a tool is working for you we build around it and connect to it. If it's holding you back we'll show you what replacing it would involve before anything changes.
How much does a celebrant system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online bookings or a questionnaire can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most marriage celebrants we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a celebrant business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.